Executive Assistant to CEO and Chief of Staff - Hawthorne Lane

This multi-disciplinary science society is seeking an Executive Assistant to provide administrative support to their CEO and Chief of Staff. In this role, you will play a critical role in maintaining smooth day-to-day operations and serve as a point of contact between the Executive Office and internal staff and external contacts. If you are an experienced assistant, who is detail-oriented and works well in a fast-paced environment this could be the role for you!

Key Responsibilities:

• Manage and ensure the steady flow of complex day-to-day calendars for the CEO and the Chief of Staff, keeping them updated and prepared throughout their days.
• Coordinate all meeting logistics, including preparation of meeting rooms and agendas, prioritizing agendas to ensure efficient use of time, and follow-up as needed.
• Organize and manage all incoming calls, requests, and correspondence to ensure they are addressed and responded to in a timely manner.
• Arrange complex, detailed domestic and international travel plans and prepare expense reports.
• Maintain up to date with ongoing projects, and office priorities to keep track of progress and adjust priorities as needed.

Why You’ll Love Working Here:

• Global, mission-driven organization within the STEM field.
• In-person work model.
• Company benefits include: 403b plan, vacation days, sick leave, and floating holidays.

What We’re Looking For:

• Experience. You have 7-10 years prior experience providing administrative support with 5 years specifically supporting C-Suite executives.
• Technically skilled. You are skilled in navigating the applications of Microsoft Office, and Zoom, and have experience with other office-related programs.
• Flexible. You are a team player, who is reliable and willing to work overtime and travel as needed.
• Highly organized. You are an exceptional multitasker, who can juggle a heavy workload with the ability to prioritize tasks in an efficient manner.
• Discrete communicator. You have strong communication skills, keeping team members up to date, and can be trusted to operate discretely and maintain confidentiality at all times.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.