Executive Assistant to CEO - Steiner Companies

Company Overview
Steiner Studios is a state-of-the-art film and television production facility in the Brooklyn Navy Yard. At full buildout, the Lot will be over 1.6 million square feet on 60 acres.

Steiner NYC is a boutique real estate development and construction firm that has built over 10 million square feet. We own, develop, build, and manage all property types: residential, retail, commercial, industrial, and special purpose. Our goal is to develop Class A buildings that we can be proud of, with respect to quality of construction, design excellence, and user satisfaction.

Job Description
Steiner Studios/Steiner NYC is seeking an Executive Assistant to provide a broad range of administrative support to the CEO, as well as provide hands-on office support to the entire staff in a fast-paced environment. This person must be extremely detail-oriented, a team player and able to prioritize work under deadline pressure. The candidate must exercise initiative, be highly organized and capable of multi-tasking.

Responsibilities

• Assist with document preparation, including letters, leases, proposals and legal agreements
• Create corresponding files and follow the existing document tracking process
• Manage high volume departmental physical and digital filing systems
• Answer and respond to phone calls, communicate messages and information to the CEO and the entire staff
• Maintain the CEO's calendar, including scheduling meetings, appointments, teleconferences, and travel agendas. Exercise discretion in committing time and evaluating needs.
• Handle confidential documents and email correspondence with discretion and timeliness
• Help organize in-office events and meetings, including management of conference rooms, food orders, and greeting guests
• Assist with special projects (i.e. research, event planning, merchandise management)
• General administrative duties (i.e. answering/transferring phone calls, copying, filing, and mailings)
• Additional ad-hoc requests as needed
• Proactively provide input for ways to improve structures and efficiencies

• BA/BS degree
• Minimum 2 years of experience working in an office
• Expertise with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience with Workshare Compare, a plus
• Sweats the small stuff, strong attention to detail and accuracy, particularly when under pressure
• Excellent verbal and written communication skills
• Exceptional ability to organize work and tasks, and excellent follow-through
• Ability to work and thrive in a fast-paced environment and execute effectively against multiple projects and deadlines
• Ability to interface effectively with all levels of staff within the company
• Demonstrated ability to take initiative, anticipate needs and exercise sound judgment
• Demonstrated passion for learning new things and continuous improvement
• Ability to work overtime when needed

• Company-provided health, dental, vision, and life insurance plans
• Company matched Simple IRA retirement plan
• Onsite fitness center membership
• Paid vacation/sick/personal/holiday time

Compensation
Base Salary: $55,000 - $65,000/year
This range represents anticipated starting salary range for this position, in addition to competitive benefits. We carefully assess and consider several factors with each candidate, including role-related knowledge, experience and skills. Compensation may vary based on these considerations.

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