Executive Assistant to CEO - C-Suite Assistants

A rapidly growing security firm is looking for an Executive Assistant to the CEO. The role will be a true business partner and key to the firm. The office is located in Williamsburg near the border of Bed-Stuy. The CEO is a visionary who needs an EA to work on executing the vision and keeping the CEO on track and organized. The role is hybrid-in office Mon-Thurs, remote on Fridays.

About the Job:

¨Vet and prioritize the CEO’s emails and draft responses

¨Prioritize tasks

¨Put systems in place

¨Attend meetings and take notes and summarize them and create action items

¨Handle confidential and sensitive information with discretion

¨Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨Proactively manage daily calendar, identifying and mitigation potential conflicts

¨Pull sales data and create reports

¨Run reports in Salesforce

¨Track KPIs

¨Do research

¨Research and put health insurance in place for the firm

¨Assist with hiring: schedule interviews and interview candidates

¨Schedule internal and external meetings

¨Make travel arrangements (not a lot of travel)

¨Contact vendors when needed

¨Be the point of contact with clients

¨Process expense reports

¨Ad hoc projects as needed

About You:

¨Minimum of 5 years of experience in a related position

¨BA/BS from a college or university a plus

¨Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨Tech savvy-familiar with using AI and Salesforce and project management software (Asana)

¨Dynamic and proactive comfortable in a fast-paced environment.

¨Polished, professional demeanor

¨Proactive go-getter; no task is too big or too small

¨Outstanding communication skills

Salary, Benefits, Paid Vacation

Hours: 9-5 (some flexibility on start time)