Executive Assistant to CEO - Creative Financial Staffing

About the Organization & Opportunity:

• Our client is a 501(c)(3) membership-based nonprofit.
• Highly established organization that was founded in the 1950’s
• Employees praise the organization’s education, training programs and professional development
• Hybrid work flexibility offered when CEO is traveling

Executive Assistant to CEO

Location: Alexandria, VA

Schedule:

Typical work week is Monday – Friday, 9am – 5pm. Candidates should have flexibility for an earlier start time on days with important morning meetings.

Position Overview:

Our client is seeking an Executive Assistant with extensive C-Suite level experience to primarily support their CEO.

Responsibilities:

• Executive Assistant will provide support for the CEO including:
  • Making the travel arrangements for the CEO including travel and hotel
  • Keeping CEO’s calendar up to date, coordinating meetings, etc.
• Executive Assistant will be the primary contact from an administrative standpoint with the Board – (Board has a combination of virtual and in-person board meetings)
  • Executive Assistant will be responsible for collecting materials, sending out materials to Board, coordinating dinners, and providing additional support needed for the board meetings.
• Executive Assistant will coordinate the travel for Board Members to travel to meet the candidates in person on the day of the in-person meetings.
• Executive Assistant will book CEO’s travel and Board President’s travel to conference in Europe
• Executive Assistant will complete ad hoc administrative tasks, as requested

Requirements:

• 10+ years Executive Assistant experience - should have previous experience supporting a CEO and Board of Directors
• Excellent written and verbal communication skills
• Any previous membership association experience would be a plus – including an understanding of how volunteers are utilized in addition to the board
• Strong working knowledge of Microsoft Outlook, SharePoint, Word, PowerPoint, and Excel
• Experienced creating agendas for Board meetings
• Project Management software of any sort (e.g. Asana or another) is a plus
• Degree is a plus but not required for candidates with relevant work experience

Personality Fit:

• Highly professional
• Thrives in fast paced work environment
• Skilled in relationship building – cross departmental communication, builds relationships effectively with the staff, the board, other volunteer leaders, etc.
• High degree of professionalism, tact, confidentiality
• Able to ask questions and be comfortable with proactively asking questions
• Strong proofreading skills
• Attentive to detail especially when it comes to calendar management
• Resourceful, team player

Qualified candidates please submit your resume for immediate consideration for this exciting job opportunity!

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