Practice Administrator - Hiregy

JOB ID 19679 – Executive Assistant 

Location: Tampa, 33607 – WFH Flexibility
Mondays are WFH

Pay: $28-$30.00 per hour

Schedule:  Monday-Thursday, 8:00 AM to 5:00 PM

Type: Contract-to-hire
Benefits available during the contract period

Job description:

• Support (3) C-Suite executives with scheduling, expense reports, travel arrangements, and other administrative tasks
• Assist in onboarding new staff, including scheduling, timesheets, and maintaining job postings
• Manage client relationship database, maintaining contact information for all contacts
• Track actuarial exam progress among staff, ensuring accurate and up-to-date records
• Provide support for consultants' travel bookings, meeting scheduling, and time entry
• Assist partners in managing priorities, deadlines, and special projects
• Maintain electronic files in compliance with document retention and risk management policies
• Conduct ad hoc research, create internal planning reports, and provide project support as needed
• Handle confidential and proprietary materials with discretion
• Collaborate with HR and IT departments to complete onboarding processes for new hires

Requirements:

• Must have a least (2) years of recent Executive Assistant experience supporting C Suites.
• MS Excel - Intermediate:  Sorting data, basic formulas/summations, creating new spreadsheets, writing and formatting column text and titles, adding or deleting rows, filtering, formatting cells.
• MS PowerPoint - Proficiency required.
• Must be able to navigate a CRM.
• SAP Concur or similar (expense system).
• UKG or similar (HR system).
• High school diploma or equivalent required
• Background check required