Executive Assistant - Coca-Cola Beverages Florida

Executive Assistant

Tampa, FL, USA Req #23314

Wednesday, December 20, 2023

Who We Are:

• Coca-Cola Beverages Florida, LLC (Coke Florida) is a family-owned independent Coca-Cola bottler that is the third largest privately-held and the sixth largest independent Coca-Cola bottler in the United States.
• Coke Florida sells, markets, manufactures and distributes over 600 products of The Coca-Cola Company and other partner companies including Monster Beverage Corporation and BODYARMOR.
• Coke Florida was named as a 2023 US Best Managed Company by Deloitte Private and The Wall Street Journal. This program recognizes outstanding U.S. private companies and the achievements of their management teams in four key areas: strategy, ability to execute, corporate culture, and governance/financial performance.

What We Offer:
Eligible full time Coke Florida Associates can participate in our Total Rewards Program which includes:

• Total Wellness Programs including health, dental and vision plans
• 401K program with healthy company match
• Supplemental Life Insurance
• Three weeks of vacation pay, and 11 company paid holidays*
• Tuition reimbursement
• Employee Assistance Programs (EAP)
• Competitive compensation

Coke Florida is looking for an Executive Assistant to work out of our Tampa area office

What You Will Do:

We are seeking an Executive Administrative Assistant to join our team! We are looking for an Executive Assistant, who will be responsible for comprehensive support to multiple senior leaders.

This dynamic position requires the ability to anticipate needs, think critically, and independently offer solutions to problems with a high level of professionalism and confidentiality.

This role requires experience in handling a wide range of administrative and executive support related tasks and ability to work independently with little or no supervision.

The Executive Assistant's responsibilities include managing calendars, interfacing with both internal and external stakeholders, senior-level project management, making travel arrangements, preparing expense reports, meeting decks, off-site meetings, etc. The role requires expert level written and verbal communication skills, decision making ability and attention to detail. This is a hands-on position that requires the ability to roll up your sleeves to support the team. If you value a fast paced, goal-oriented position where the application of strategic focus is necessary for success this position is for you.

Roles and Responsibilities:

• Provides sophisticated calendar management for leaders while prioritizing inquires and requests and troubleshooting conflicts.
• Work closely with the leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Maintain a daily electronic calendar, arrange virtual and in-person meetings and appointments, and provide reminders as needed.
• Provides a bridge for smooth communication between the leaders and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Answers phone calls, schedules meetings and supports visitors.
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Produce professional-quality reports, presentations, and briefs.
• Develop and carry out an efficient documentation and filing system for both paper and electronic records.
• Screen and direct phone calls and distribute correspondence.
• Track daily expenses and prepare expense reports.
• Meeting and event planning and coordination.
• Handle requests, feedback, and queries quickly and professionally.

For this role, you will need:

• Associate's degree, required, Bachelor's degree preferred
• 5-10 years of experience providing administrative support at the Executive level, required.
• Supporting multiple senior leaders, preferred.
• Experience scheduling travel arrangements and processing expense reports, required.
• Strong planning, organizational and time management skills
• Creative and effective problem-solving skills.
• Current in video conferencing office technology, and computer software including MS Office (Word, Excel, PowerPoint, Outlook, MS Teams).
• Ability to multitask and prioritize daily workload.
• Excellent communications skills.
• Strong interpersonal skills with ability to speak confidently to anyone from entry level associates to Executives.
• Discretion with personal and confidential information.
• Ability to act as gatekeeper and escalate relevant information to executives as needed.
• Ability to work effectively with minimal supervision.
• Exceptional attention to detail.
• Ability to travel to off-site meetings with senior leaders

This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Coke Florida reserves the right to revise the job description at any time and to assign additional duties and responsibilities as needed.

Employment with Coke Florida is at-will. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of their job, absent undue hardship.

Coca-Cola Beverages Florida is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

Other details

• Job Family Administrative
• Job Function Administrative
• Pay Type Salary

Apply Now

initStaticMap(true); Coke Florida is looking for an Executive Assistant to work out of our Tampa area office What You Will Do: We are seeking an Executive Administrative Assistant to join our team!We are looking for an Executive Assistant, who will be responsible for comprehensive support to multiple senior leaders. This dynamic position requires the ability to anticipate needs, think critically, and independently offer solutions to problems with a high level of professionalism and confidentiality. This role requires experience in handling a wide range of administrative and executive support related tasks and ability to work independently with little or no supervision. The Executive Assistant's responsibilities include managing calendars, interfacing with both internal and external stakeholders, senior-level project management, making travel arrangements, preparing expense reports, meeting decks, off-site meetings, etc. The role requires expert level written and verbal communication skills, decision making ability and attention to detail. This is a hands-on position that requires the ability to roll up your sleeves to support the team. If you value a fast paced, goal-oriented position where the application of strategic focus is necessary for success this position is for you. Roles and Responsibilities: Provides sophisticated calendar management for leaders while prioritizing inquires and requests and troubleshooting conflicts. Work closely with the leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Maintain a daily electronic calendar, arrange virtual and in-person meetings and appointments, and provide reminders as needed. Provides a bridge for smooth communication between the leaders and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Answers phone calls, schedules meetings and supports visitors. Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations. Exhibits polite and professional communication via phone, e-mail, and mail. Supports team by performing tasks related to organization and strong communication. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies. Produce professional-quality reports, presentations, and briefs. Develop and carry out an efficient documentation and filing system for both paper and electronic records. Screen and direct phone calls and distribute correspondence. Track daily expenses and prepare expense reports. Meeting and event planning and coordination. Handle requests, feedback, and queries quickly and professionally. For this role, you will need: Associate's degree, required, Bachelor's degree preferred 5-10 years of experience providing administrative support at the Executive level, required. Supporting multiple senior leaders, preferred. Experience scheduling travel arrangements and processing expense reports, required. Strong planning, organizational and time management skills Creative and effective problem-solving skills. Current in video conferencing office technology, and computer software including MS Office (Word, Excel, PowerPoint, Outlook, MS Teams). Ability to multitask and prioritize daily workload. Excellent communications skills. Strong interpersonal skills with ability to speak confidently to anyone from entry level associates to Executives. Discretion with personal and confidential information. Ability to act as gatekeeper and escalate relevant information to executives as needed. Ability to work effectively with minimal supervision. Exceptional attention to detail. Ability to travel to off-site meetings with senior leaders

• Tampa, FL, USA