Executive Assistant - Fluor Corporation

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.

• Work under direct supervision and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication
• Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
• Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
• Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories
• Schedule appointments and coordinates department's or manager's interface with other company organizations, clients, and external groups
Perform general office duties to include mail distribution and creating and maintaining department files
• Assist with planning functions to include socials, vendor lunches, and specialized training
• Prepare reconciliations on monthly budget reports and purchasing cards
• Perform research on internet for business purposes
• Network with other administrative assistants to strengthen relationships and ensure coverage during absences.