Executive Assistant at Jobot

St. Louis, MO 63108

About the Job

Executive Administrative Assistant - Support Senior Leadership in a Dynamic Environment

This Jobot Job is hosted by: Emily Klopfenstein
Are you a fit? Easy Apply now by clicking the "Quick Apply" button
and sending us your resume.
Salary: $60,000 - $80,000 per year

A bit about us:

We are a critical information infrastructure development, construction, and operations company. Our mission is to bridge the digital divide by building diverse, lower latency long-haul fiber routes that connect major data centers while providing low-cost backhaul to rural and tribal communities. We are driven by a commitment to innovation, community support, and excellence in the telecommunications industry.

Why join us?

Work with a high-energy and supportive Senior Leadership Team
Opportunities for professional growth and development
Comprehensive health and welfare benefits
Flexible work arrangements to promote work-life balance
Inclusive and collaborative company culture
Engage in meaningful work that impacts rural and tribal communities
Competitive compensation with bonus eligibility
Paid Time Off and holidays to recharge and spend time with loved ones

Job Details

Responsibilities

Support an executive team of 4-6 SLT members.
Strategically act as the main point of contact between the SLT and internal/external clients to provide direct support to fulfill ongoing daily high-level and tactical tasks.
Manage and organize schedules, meetings, interviews, reminders, and appointments for the SLT.
Coordinate travel arrangements and accommodations for the SLT.
Arrange schedules for interview candidates with members of the SLT, including making travel arrangements for interview candidates.
Create, prepare, and maintain meeting notes, agendas, reports, presentations, pitch decks, and briefs for the SLT while keeping current with ongoing projects/initiatives with internal team and external stakeholders.
Partner with key team members, such as Public Relations, IT, Events, and Human Resources, for organizational releases, social media, intranet, and announcement content.
Set and align dates with the CEO for key calendar events such as bi-annual meetings, conferences, and speaking panels. Partner with key stakeholders on content and team-building activities.
Track expenses and prepare and submit expense reports for the CEO and SLT.

Qualifications

Proven ability to help direct and lead busy executives’ schedules, travel, communications, priorities, and ad-hoc projects.
Strong project management and interpersonal skills to effectively monitor and track projects/initiatives in a fast-paced environment.
High School diploma or equivalent required.
A college degree in Business Administration or a business-related field is strongly preferred.
Minimum ten years of experience supporting senior leadership teams and the above required.
Minimum ten years of experience working with Microsoft Office or similar software, including Outlook, Excel, PowerPoint, and Word.
Time management and ability to meet overlapping deadlines.
Strong verbal and written communication skills.
Highly organized and able to multi-task.
Ability to act with discretion and confidentiality.
Positive mindset with a “can do” attitude willing to find solutions to problems.

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.