Executive Assistant, Sr - Finance - Vancouver Clinic

Schedule is typically Monday through Friday 8am to 5pm, but will need to be flexible to support early or late meetings.

RESPONSIBILITIES:

• Will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the CFO and Directors of Finance Support Departments.
• Variety of administrative tasks, including but not limited to, managing calendars, organizing/supporting meetings, handling correspondence, basic budgeting, presentation and spreadsheet development, arranging conference calls, travel arrangements. Responsible for correspondence, memos, presentations, and reports that may be complex or sensitive.
• Conduct research and gather information to support decision-making processes.
• Monitor and respond to emails, inquiries, and requests on behalf of executives.
• Prepare agendas and documentation for meetings and take minutes as required.
• Coordinate internal and external communication, ensuring all stakeholders are informed in a timely manner.

SKILLS AND ABILITIES:

• Thorough knowledge of the rules of grammar, punctuation, and the correct format for business letters and reports.
• Demonstrated skill in dealing effectively with people at all levels of an organization using tact and diplomacy while maintaining confidentiality.
• Must possess exceptional communication and interpersonal skills, provide excellent customer service, be reliable, professional, organized, and computer savvy.
• Demonstrate ability to effectively and professionally manage multiple tasks simultaneously.
• Ability to perform well under pressure and deadlines.
• Ability to work independently, exercising good judgment with minimal oversight, using high degree of initiative and self-motivation.
• Demonstrated problem-solving skills and ability to extract and analyze data. Detail oriented.
• Adaptable team player.

EDUCATION AND EXPERIENCE:

• High School Diploma or equivalent.
• Associate degree or higher is preferred.
• Minimum of five years in an Executive Assistant role required.
• Proficiency in computer skills with current programs used in an office environment (Word, Excel, Outlook, Power Point and Access) required. Includes creation of pivot tables, mail merge, and formatting
• Experience in calendar management.
• Experience in travel management, planning, and expense reporting.

Pay Range:
$59,643.00 - $89,466.00

The above information is intended to indicate the general nature and level of work required in this position. It is not designed to contain or be interpreted as a comprehensive description of all duties, responsibilities, and qualifications required of those assigned to this job.

We offer a competitive Total Rewards Program. Eligibility for benefits is dependent on factors such as position type and FTE. Benefit-eligible employees qualify for benefits beginning on the first of the month following one month of employment. Vancouver Clinic offers medical, dental, vision, life insurance, AD&D, long term disability, health savings account, flexible spending account, employee assistance program, and multiple supplemental benefits (voluntary life, critical illness, accident, hospital indemnity, identity theft protection, legal services, etc.). We also offer a 401k retirement plan, with employer contributions after your first year of employment. Benefits-eligible employees accrue PTO and Personal Time based on hours worked and State worked, totaling 120 hours in the first year for full time staff and 200 hours in the first year for full time supervisors and above, increasing in subsequent years. PTO and Personal Time accruals are pro-rated by FTE/hours worked. Non-benefits eligible employees will accrue Personal Time based on hours worked and State worked. Employees will also enjoy up to six paid holidays per year, depending on schedule. Contact your recruiter for more information.

Vancouver Clinic is proud to be an Equal Opportunity Employer. Vancouver Clinic does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, gender identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.

Vancouver Clinic is an alcohol and drug-free workplace. Offers are contingent on successful completion of background screen and immunization requirements.