Executive Assistant - Confidential

What You’ll Do

To assist in maintaining the company’s high level of streamlined operations the Executive Assistant will be responsible for reviewing wholesale orders, handling of information requests, report preparation and correspondence. The position requires a high degree of professionalism, diplomacy, and discretion in handling information, initiative, and independence while supporting the CEO on a wide variety of tasks. In adding this value to the team, you will continue to uphold the high standards that our company holds for our employees.

Job Responsibilities

• Completes a variety of administrative tasks for the CEO to include, but not limited to: tracking orders and shipments, updating them in the system, and maintaining them in a timely fashion.
• Coordinates and maintains smooth communication efforts between the CEO’s office, internal departments, and senior management.
• Responsible for coordinating logistics, conducting research, preparing reports, handling information requests, and performing clerical functions.
• Prepares invoices, reports, memos, letters, financial statements, and other documents
• Answers phone calls and directs them to appropriate parties or takes messages.

Job Requirements

• High level of proficiency using Microsoft office including Word, Outlook and Excel.
• Must work well under pressure, excellent organizational abilities, set and meet deadlines, be able to manage several priorities in a day.
• Excellent interpersonal and customer service.
• Must have robust verbal and written communication skills, and attention to detail.
• Must be detail and results oriented and be able to multi-task in a fast-paced environment.
• Ability to handle and maintain the confidentiality of highly sensitive information.

Benefits

• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Paid time off

Schedule:

• Monday to Friday (9:00am – 5:00pm)

Work Location: On-site