Executive Assistant/ Site Coordinator - Fortive Corporation
Hollister, CA
About the Job
Directly reporting to the Site General Manager , the Operations Coordinator independently performs a wide range of complex and confidential administrative duties in support of executives and the Hollister, CA site. This role requires excellent communication and interpersonal skills to effectively provide information and service to a wide range of internal and external contacts. Exceptional attention to detail, outstanding problem-solving skill, and a strong sense of trust are critical for success in this role.
Roles & Responsibilities
+ Executive Administrative Support: Provides a wide range of complex office administration and support, assisting with everyday business responsibilities. Work is generally of a critical or confidential nature.
+ Ownership of leadership master calendar to include scheduling, updating, and communication of events/activities.
+ Organize, manage, track, and communicate project deadlines for the leadership team to ensure deadlines are successfully met.
+ Purchase and maintain inventory of office supplies for the site.
+ Respond to phone calls, physical mail, and email messages; may handle a wide range of information dissemination
Company Communications:
+ Author, review, and distribute company-wide announcements. Handle sensitive, confidential correspondence and communications.
+ Contacts company personnel at all organizational levels to gather and communicate information
+ Events & Meeting Planning: Manage all engagement arrangements and logistics for conference space, security, and catering.
+ Coordinate large-scale site meetings, customer visits, events, and associated logistics.
+ Prepare visitor notifications for customers, interviewees, or other site visitors.
+ Manage site-wide events to include benefits events, flu shots, company party, etc.
Expenses & Travel Management:
+ Book and manage complex global travel arrangements including changes and cancellations, and create, track, and submit expense reports
+ Organizational Development: Assist with team building initiatives and overall support of organizational change, morale, rewards, and training.
+ Coordinating department meetings, events, and conferences. Arranging conference calls, video conferences, or data conferences, occasionally involving multiple time zones.
+ Contribute to the team effort by accomplishing related duties and supporting team goals, as requested.
+ Analyze problems, determine approach, compile data, and prepare recommendations.
Employee Engagement:
+ Supports new hire orientation and onboarding, recruiting, and other onsite events, and Employee Appreciation and Engagement initiatives.
+ Leads people, community, and volunteer projects and teams.
+ Works with the facilities team to reallocate space, maintain the site plan, and order/run stockroom supplies.
+ University recruiting planning.
+ Service awards coordination.
Qualifications - External
+ High School Diploma
+ 2+ years’ experience
+ Experience in Microsoft Office Suite to include Word, Excel, and PowerPoint
+ High degree of accuracy and attention to detail
+ Strong verbal and written communication
Preferred Qualifications
+ Associate’s degree
+ Expertise in SharePoint and server/cloud-based file-sharing systems
+ Advanced presentation building and business writing skills
+ Advanced computer skills including Word, Excel, PowerPoint, and Outlook
+ Strong ability to gather, analyze, and summarize data for reports & presentations
+ Proven track record of continuous improvement and automating manual processes.
+ Shows understanding of how business and department processes interconnect within the organization and among business divisions. Takes into account different dimensions (cross-functional, short and long-term goals) to develop optimal solutions.
Hollister, CA: The hourly range for this position is $19.62 - $36.50
Fortive Corporation Overview
Fortive’s essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product design, and healthcare safety solutions.
We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We’re a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions./p>
We are a diverse team 18,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.
At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.
At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.
Fortive: For you, for us, for growth.
This position is also eligible for bonus as part of the total compensation package.
Hollister, CA: The salary range for this job is $40,920-$75,960. Base pay offered may vary depending on various factors, including, but not limited to: job-related knowledge; skills; experience; and other eligibility factors such as geographic location. The Total Rewards package includes competitive base pay and an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and several programs that provide for both paid and unpaid time away from work.
Roles & Responsibilities
+ Executive Administrative Support: Provides a wide range of complex office administration and support, assisting with everyday business responsibilities. Work is generally of a critical or confidential nature.
+ Ownership of leadership master calendar to include scheduling, updating, and communication of events/activities.
+ Organize, manage, track, and communicate project deadlines for the leadership team to ensure deadlines are successfully met.
+ Purchase and maintain inventory of office supplies for the site.
+ Respond to phone calls, physical mail, and email messages; may handle a wide range of information dissemination
Company Communications:
+ Author, review, and distribute company-wide announcements. Handle sensitive, confidential correspondence and communications.
+ Contacts company personnel at all organizational levels to gather and communicate information
+ Events & Meeting Planning: Manage all engagement arrangements and logistics for conference space, security, and catering.
+ Coordinate large-scale site meetings, customer visits, events, and associated logistics.
+ Prepare visitor notifications for customers, interviewees, or other site visitors.
+ Manage site-wide events to include benefits events, flu shots, company party, etc.
Expenses & Travel Management:
+ Book and manage complex global travel arrangements including changes and cancellations, and create, track, and submit expense reports
+ Organizational Development: Assist with team building initiatives and overall support of organizational change, morale, rewards, and training.
+ Coordinating department meetings, events, and conferences. Arranging conference calls, video conferences, or data conferences, occasionally involving multiple time zones.
+ Contribute to the team effort by accomplishing related duties and supporting team goals, as requested.
+ Analyze problems, determine approach, compile data, and prepare recommendations.
Employee Engagement:
+ Supports new hire orientation and onboarding, recruiting, and other onsite events, and Employee Appreciation and Engagement initiatives.
+ Leads people, community, and volunteer projects and teams.
+ Works with the facilities team to reallocate space, maintain the site plan, and order/run stockroom supplies.
+ University recruiting planning.
+ Service awards coordination.
Qualifications - External
+ High School Diploma
+ 2+ years’ experience
+ Experience in Microsoft Office Suite to include Word, Excel, and PowerPoint
+ High degree of accuracy and attention to detail
+ Strong verbal and written communication
Preferred Qualifications
+ Associate’s degree
+ Expertise in SharePoint and server/cloud-based file-sharing systems
+ Advanced presentation building and business writing skills
+ Advanced computer skills including Word, Excel, PowerPoint, and Outlook
+ Strong ability to gather, analyze, and summarize data for reports & presentations
+ Proven track record of continuous improvement and automating manual processes.
+ Shows understanding of how business and department processes interconnect within the organization and among business divisions. Takes into account different dimensions (cross-functional, short and long-term goals) to develop optimal solutions.
Hollister, CA: The hourly range for this position is $19.62 - $36.50
Fortive Corporation Overview
Fortive’s essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product design, and healthcare safety solutions.
We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We’re a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions./p>
We are a diverse team 18,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.
At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.
At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.
Fortive: For you, for us, for growth.
This position is also eligible for bonus as part of the total compensation package.
Hollister, CA: The salary range for this job is $40,920-$75,960. Base pay offered may vary depending on various factors, including, but not limited to: job-related knowledge; skills; experience; and other eligibility factors such as geographic location. The Total Rewards package includes competitive base pay and an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and several programs that provide for both paid and unpaid time away from work.
Source : Fortive Corporation