Executive Assistant, Senior at WR Systems

Clearance Requirement: Ability to obtain and maintain a Secret Clearance

Travel Requirements: No Travel Required

Location: Norfolk, VA

SUMMARY: WR Systems has an opportunity for an Executive Assistant, Senior to provide high-level support to the Vice President of Business Development and other senior-level management personnel.

Position responsibilities will include, but are not limited to the following:

·         Answer and screen telephone calls.

·         Make copies of correspondences or other printed materials, electronic filing.

·         Handle routine tasks with no assistance and with general instructions on new assignments.

·         Day-to-day management of VP calendar and schedule.

·       Work complex calendar scheduling to ensure efficiency and optimal use of the Vice President’s and respective staff’s time.

·     Manage the Vice President’s schedule to de-conflict and help prioritize meetings based on mission and business needs.

·        Coordinate off-site meetings; arrange appointments, travel, and conference calls.

·    Coordinate complex activities involving multiple groups or departments, including meetings, conferences and process expense reports.

·    Perform additional support role tasks as requested by the business development team and principal executive assistant.

·         Work closely and collaboratively with the business development team and executive assistant, principal.

·         Demonstrate initiative, discretion and tact in managing email, telephone calls and other requests.

·         Ensure all correspondence is accurate, complete, and properly handled.

·         Review and prioritize wide-ranging written and verbal information and confidential requests to present to the VP or other senior-level management for consideration.

·         Make recommendations to Vice President where appropriate.

·         Act as a liaison for the Vice President with other departments.

·        Handle confidential and non-routine information and communications with appropriate action on behalf of the Vice President.

·         Coordinate and compile briefings, talking points, and presentations.

·     Prepare agendas and take meeting minutes for executive and senior-level management meetings - this requires much collaboration with internal stakeholders.

·         Maintains filing system for the Vice President.

·     Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

·         Anticipate issues and implement action plans based on changing priorities and commitments.

·         Demonstrate initiative, discretion and tact in managing email, telephone calls and other requests.

·         Ensure all correspondence is accurate, complete, and properly handled.

·         Multi-task effectively in a fast-paced and dynamic environment.

·    Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.

·         Broad knowledge and understanding of organizational operation and business objectives.

·         Self-starter, strategic thinker, and team player who can operate independently and deliver high-quality results.

·         Strong knowledge of business and an excellent command of the English language.

·       Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

·         Must have ability to effectively and efficiently balance competing tasks and projects.

·     Ability to take direction and independently manage daily tasks and short and long-term projects in a fast-paced environment.

·         Uses discretion and judgment to facilitate executive activities.

·         Ability to handle confidential materials and assure discrete handling of all business and personal matters.

·         Excellent interpersonal skills.

Candidates must possess the following knowledge, skills, and experience:

·         High School Diploma or GED with five (5)+ years of experience.

·         Bachelor’s degree is a plus.

·         Five to nine (5-9)+ years of administrative experience (actual number dependent upon education level).

·         Four (4)+ years in proficient use of Microsoft Office Suite.

The selected candidate will be required to pass a pre-employment third-party background check which may include verification of any of the following: Employment history; Education and/or certifications; Criminal history; Driving Records; Other records or information related to the candidate’s suitability for the position.

WR is an equal opportunity/affirmative action employer and is committed to diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, traits associated with race, color, citizenship status, national origin, ancestry, genetic information, creed, sex, sexual orientation, gender identity or expression, pregnancy, childbirth, or related medical conditions, including lactation, age, religion, marital status, physical or mental disability, veterans’ status, or any additional factors that are protected by law. Please see https://wrsystems.com/our-responsibility/ for more information.