Executive Assistant - Insight Global

Job Description Administrative Duties and Correspondence 50% Handle travel arrangements for Senior VP Prepare petty cash reimbursements, mileage claims and travel expense reimbursements for Senior VP When requested, provide administrative support to other Assistant Vice Presidents in the absence of their administrative specialists. Assist with correspondence, PowerPoint and Excel materials to support presentations, reports and proposals for internal and external audiences Provide copyediting for all written materials. Team Meetings Coordination and Special Projects 25% Attend and coordinate leadership meetings (Cabinet) Manage Team (all-staff) meetings and FLF meetings (all fundraising staff) Act as lead planner for all-staff events such as retreats and recognition events Compile and record monthly and yearly reports for the Senior VP, assist with special projects as needed. Provide administrative support for high-level fundraising volunteer committees Calendar Management 25% Calendar management for the Senior VP o Schedule meetings, appointments, conferences, interviews and informal get-togethers with staff. Secure briefings and materials for these engagements. o Schedule donor visits, gather all necessary materials, and ensure that the donor has directions, parking instructions, and is met at the reception desk. Set up meeting rooms for attendees. o Maintain list of assistants for executives, faculty, UW colleagues and donors as contacts. o Receive and screen meeting invitations. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com . To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ . Skills and Requirements Bachelor of Arts degree and 5+ years of experience in an executive administrative office environment 5+ years of experience providing direct support of an executive - SVP, VP or C-Suite Level Demonstrated strong computer skills, including strong proficiency with Microsoft Outlook, Word, Excel, and PowerPoint for calendaring, correspondence, presentations, special reports, spreadsheets, etc. Comfort with learning new software Strong interpersonal skills and customer service orientation. Poised, professional manner and the ability to communicate clearly, directly and empathetically in all interactions: verbal and written communications, one-on-one conversations and in groups, etc. null We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.