Executive Assistant - Resolute Technologies

Executive Assistant

Location: Hoffman Estates and later Downtown Chicago

Reporting to CEO

Hours: Monday thru Friday, 9-5

This

on-site role

is crucial in supporting the executive team and ensuring smooth operations across various administrative functions and departments.

Key Responsibilities:

Executive Assistance: Provide comprehensive administrative support to the executive team, including calendar management, meeting coordination (scheduling, booking & setting up rooms, reminders for content, print materials, etc.), travel arrangements, and correspondence handling.

Administrative Technology Proficiency: Utilize and manage various administrative technologies, such as office software, project management tools, and communication platforms, to streamline processes and enhance productivity.

Administrative Assistance and Support: Serve as the primary point of contact for on-site administrative needs, ensuring that all office operations run efficiently and effectively.

Administer Budgets and Supplies: Oversee office budgets, expenses, and inventory, ensuring cost-effective practices. Organize and oversee office activities ensuring smooth operations and compliance with company policies.

Multi-Tasking: Handle a diverse range of tasks simultaneously, from organizing office events and managing office supplies to assisting with special projects and providing support to various departments. Act as backup for administrative roles.

Qualifications

• Proven experience in an administrative role, with a strong emphasis on on-site responsibilities and executive support.
• Exceptional proficiency with administrative technology and office software (e.g., Microsoft Office Suite: Word, Excel, Outlook, Teams, OneDrive, SharePoint). Salesforce is a plus.
• Demonstrated ability to manage multiple tasks and projects simultaneously with excellent organizational skills.
• Strong communication skills, both written and verbal, with a professional demeanor.
• Ability to work independently and as part of a team, with a proactive approach to problem-solving.
• High level of discretion and confidentiality in handling sensitive information.

You'll be a great fit if you have...

• Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
• 5+ years of experience in office management and administrative roles.
• Strong organizational and time management skills.
• Tech-savvy and proficient in Microsoft Office (Word, Excel, Outlook, Teams, OneDrive, SharePoint), and CRM systems. Experience with Salesforce is a plus but not required.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks effectively.
• Strong problem-solving skills and attention to detail.
• Experience with office equipment and management software.
• Ability to work independently and collaboratively in a fast-paced environment.

This role offers the opportunity to work closely with senior leadership. If you are a highly motivated self-starter with a passion for executive support we encourage you to apply.