Executive Assistant - Collectors
Santa Ana, CA
About the Job
Collectors is the leading creator of innovative technology that provides value-added services for collectors worldwide. We grade, authenticate, vault and sell millions of record-setting collectibles, all while modernizing and digitalizing the process to further our mission of helping collectors pursue their passions. We're always on the lookout for talented people to join our growing team.
Our services span collectible coins, trading cards, Funko Pops!, video games, event tickets, autographs, and memorabilia. Our subsidiaries include PSA, PCGS, WATA, Card Ladder, Goldin, and the Long Beach Expo collectibles trade show.
Since our founding in 1986, we have graded and authenticated millions of items. We employ more than 1,700 people across our headquarters in Santa Ana and offices in Jersey City, Seattle, Hong Kong, Paris, Shanghai, and Tokyo.
We are looking for an Executive Assistant to help support our President of PCGS (Professional Coin Grading Service).
As an Executive Assistant you can expect to play a critical role within the Corporate and Operations Organizations, performing a wide range of complex and confidential duties. This person will provide administrative and logistical support to the assigned Executive & their team. This is a partnership with the Executive team that requires engagement at the business level, thoughtfulness, confidentiality, a bias towards action, and a passion for helping others.
You'll report directly to the President of PCGS and work from our Santa Ana, CA headquarters with a flexible hybrid schedule.
What You'll Do:
- Calendar coordination and logistics, which includes: scheduling meetings, creating agendas, preparing briefing materials, taking meeting notes, communicating action items
- Plan travel arrangements, including providing detailed itineraries and submitting related expenses
- Coordinate internal and external events, including organization wide meetings, conferences, and seminars
- Make recommendations for the Executives regarding time management, prioritization, delegation, and organization, including proactive management of internal and external stakeholders' requests for time
- As business needs grow, be a key partner on driving special projects, which many include assisting with drafting presentations and working in Excel
- Partner with other Executive Assistants ensuring alignment and connectivity amongst our executive team
- Other duties as assigned
Who You Are
- 4+ years of direct Executive Assistant experience to an Executive within a fast-paced, growing environment
- Strong familiarity with using PowerPoint and Excel
- High-growth mindset with a focus on performance
- Quick learner who is action-oriented, and hold yourself and those around you accountable
- Proven ability to multitask, prioritize, and organize independently and as part of a team
- Ability to exercise excellent research, writing, and verbal communication skills
Salary Range:
The salary range for this position is $86,000-$135,000. Actual compensation on this range varies based on a variety of non-discriminatory factors, including location, job level, experience, and skill set.
Reasons To Join Us:
- Health Insurance: All full-time employees are eligible to enroll in Medical, Dental, and Vision
- Additional Benefits: Full-time employees are eligible for fertility, commuter, and educational assistance benefits.
- 401(K) Matching Plan: We are proud to offer a competitive 401k matching plan to our employees to support their future financial goals
- Vacation: All salaried employees are eligible for flexible time-off
- Holiday Pay: All regular, full-time employees are eligible for ten company paid holidays
- Employee Discounts: Employees receive discounts on select grading services for approved submissions
- Flexible Hours: Many of our teams offer flexible schedules with varying shifts and will work with you to accommodate your needs
- Fun Working Environment: Our team members are invited to participate in celebrations, holiday events, and team building activities
Candidates must be authorized to work in the United States
We are aware that there are instances where individuals are receiving job offers that fraudulently allege to be from Collectors or one of our business units. This type of fraud can be carried out through false websites, through fake e-mails claiming to be from the company or through social media. We never ask for personal information such as your bank account, Social Security numbers or National IDs, nor do we send or request payments for the purchase of business-related equipment. If you suspect fraud, please reach out to jobs@collectors.com.
We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, national origin, gender, sex, gender identity or expression, sexual orientation, age, citizenship, marital or parental status, disability, veteran status, or other class protected by applicable law. We believe that a team that represents a variety of backgrounds, perspectives, and skills will better service the diverse community of collectors we support.
If you require an accommodation to apply or interview with us due to a disability or special need, please email people@collectors.com.
U.S. residents: for disclosures relating to personal information we collect during the employment application and recruitment process, please see our Privacy Notice for U.S. Applicants.
Explore other available openings at collectors.com/careers.