Executive Assistant - Luma PR

LUMA - Built for Puerto Rico

We rely on electricity every day. We need it to run our appliances, power the streetlights and produce the goods and services that drive our economy.

At LUMA we are committed to provide Puerto Rico with electricity that we all can depend on. At LUMA, we put people first — our employees, our customers and the communities where we live and work. We encourage and inspire our people to embrace opportunities as they work to build an electricity system that will make Puerto Rico a better place.

If you're looking for a career where you can make a tangible difference in the lives of your neighbors and your community, LUMA is the place for you. LUMA offers new jobs designed to respond to the current and future needs of the T&D system. Together we're transforming the island's electric transmission and distribution system, and energizing Puerto Rico. Please note that these new jobs with LUMA offer different terms and conditions of employment to those currently in place with PREPA.

We will schedule interviews with all qualified PREPA candidates. All PREPA applicants will receive priority in hiring and a compensation package equal to or better than what they receive today. In order to receive notifications as additional positions and locations are posted, please create a profile on our career site.

About the Position

Reporting to the Vice President, Responsible for performing a wide variety of administrative support services ranging from complex to routine, all of which contribute to the efficient and professional operation of the Vice President's Department. The position will require an appreciation for and understanding of protocol, discretion, professionalism, and acceptance of responsibility. This position requires an individual who is highly organized and has the ability to interpret and make decisions in accordance with prescribed procedures and practices of the organization. In order to provide effective and efficient service it is expected that the position will be flexible in terms of hours of work and maintain confidentiality, diplomacy and tact at all times.

What will you get up to everyday?

• Provide professional administrative support to the Vice President through proactive development and preparation of correspondence, presentations, and reports
• Proactively assist with the daily calendars through effective scheduling and rearranging of meetings and appointments
• Proactively arrange and coordinate logistics and catering for meetings, travel and other events
• Coordinate, prioritize, and track the flow of distribution of mail, telephone, and electronic information
• Manage and maintain the department's Organizational Charts for LUMA Health, Safety, Environmental & Quality.
• Create and maintain hard copy and electronic file systems
• Interpret and present large amounts of data in user friendly manner such as graphs and charts
• Assist with various projects as required within LUMA, Health, Safety, Environmental & Quality.
• Demonstrated ability to perform maturely and professionally ensuring complete confidentiality of sensitive and confidential information. Demonstrated ability to manage and perform effectively under conditions of stress
• Basic understanding of accounting principles, the utility business and regulatory process. Superior understanding and ability to use Microsoft Office applications, Word, Excel, PowerPoint, Outlook and Adobe Acrobat, including the ability to develop reports from concepts provided. Knowledge of Oracle Financial would be an asset in preparation of expense claims
• Superior communication, intrepersonal and organizational skills
• Demonstrated ability to perform effectively, ensuring complete accuracy, under tight deadlines and with minimal supervision
• Strong verbal communication style that reflects the ability to work with a wide range of Executives, Vice Presidents and Sr. Managers
• Demonstrated ability to collaborate and build relationships
• Superior knowledge of the English and Spanish languages with ability to proof read, edit and provide quality control of grammar, formatting and spelling on documentation
• Other duties as assigned
• Perform major storm restoration work and associated drills as assigned
• Follow all policies and procedures

What We are Hoping You Bring to LUMA

LUMA's culture is rooted in the concept of People First, Safety Always. We want your knowledge and expertise to pair with LUMA's globally recognized experts in numerous fields such as customer service, field workforce development, high-voltage transmission engineering, distributed energy resources and mini/micro grid integration.

Our employees receive substantial training and development, as well as opportunities for advancement and success. Within our People First, Safety Always culture, we're committed to offering continuous learning opportunities and career-long support for our employees.

Education

Bachelor of business, Bachelor of Science or college diploma

Experience

> 6 Years

Licenses/Certifications

Valid Driver's License.

More Details on what to expect with this position at LUMA

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Travel Requirements

10%

Physical Demands

• Stationary Position: Constantly
• Pushing/ Pulling/ Reaching: N/A
• Climb: N/A
• Kneel: Seldom
• Grab: Seldom
• Bend: Seldom
• Lift/ Carry over: Less than 5 LBS
• Vision: 20/20 Corrected Vision
• Hearing: Receive detailed information if spoken to

Working Conditions

• Wet or humid: N/A
• Working near or on moving mechanical parts: N/A
• Working near or on heavy machinery: N/A
• Working in high places: N/A
• Exposed to fumes or airborne particles: N/A
• Exposed to toxic or caustic chemicals: N/A
• Frequency of working in outdoor weather conditions: N/A
• Work with electricity: N/A
• Work with explosives: N/A
• Work on or near a source of radiation: N/A
• Loud Noise conditions (abover 87 db): N/A
• Other environmental factors including weather conditions: N/A
• Other:

We are looking forward to seeing your application!

You made it to the end of the job posting! Thank you for expressing interest in LUMA and taking the time to read all the details of this position. We encourage you to apply and give us the opportunity to get to know you better through the recruitment process. Together, we're energizing the people of Puerto Rico.

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities may change or new ones may be assigned at any time with or without notice.

LUMA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.