Executive Assistant at Meet

Overview:

Meet’s client, a small-sized biotechnology in the Bay Area, is seeking a highly organized and professional Executive Assistant (EA) to provide comprehensive administrative support to the C-suite. The EA will play a critical role in managing sensitive information, coordinating schedules, preparing materials for meetings, and supporting a variety of special projects.

Key Responsibilities:

• Provide high-level administrative support to sensitive and confidential information with the utmost discretion.
• Efficiently manage and prioritize the calendars of executive members, ensuring schedules are optimized and any conflicts are resolved proactively.
• Organize complex domestic and international travel itineraries, handling all travel arrangements, meeting schedules, and necessary pre-travel preparations.
• Maintain organized files, records, and databases to support the smooth operation of the executive offices. Prepare and manage reports, presentations, and other key documents.
• Act as a liaison between senior executives, Board members, investors, and other external partners, ensuring communication is clear, timely, and professional.
• Serve as an on-site contact for meetings and events as necessary.

Required Qualifications:

• 10+ years of executive-level experience, with at least 5 years supporting C-level executives in a fast-paced and dynamic environment.
• Prior experience supporting senior leadership in industries such as biotech is highly preferred.
• Exceptional organizational and time management skills with the ability to manage competing priorities and tight deadlines.
• Strong written and verbal communication skills, with the ability to interact effectively with executives, stakeholders, and external partners.
• Advanced proficiency in Microsoft Office Suite, video conferencing tools, and expense reporting systems etc.
• Travel occasionally, both domestically and internationally.

Education:

• Bachelor's degree required.

*Please note that this position does not offer visa sponsorship or support for visa transfers. Applicants must have current, unrestricted authorization to work in the United States.