Executive Assistant [San Diego-Hybrid] - EDF Renewables North America

EDF Renewables North America is a market-leading independent power producer and service provider with over 35 years of experience. We deliver grid-scale power: wind (onshore and offshore), solar photovoltaic, and storage projects; distribution-scale power: solar and storage; asset optimization: technical, operational, and commercial expertise to maximize the performance of generating projects, and onsite solutions, through the Company’s PowerFlex affiliate, offering a full suite of onsite energy solutions for commercial and industrial customers: solar, storage, EV charging, energy management systems, and microgrids.

Provide administrative assistance to the Legal Department and its senior staff (including leaders of the Legal, Insurance, Health Safety Environment and Sustainability and Compliance teams). This position requires a high level of organizational skills and attention to detail. Qualified candidates must be accustomed to maintaining strict confidentiality of all Legal Department matters and sensitive information. This may involve handling confidential documents, maintaining secure filing systems, and exercising discretion in all interactions.

• Calendar Management: Scheduling meetings, appointments, and conference calls for the General Counsel. This may involve coordinating with internal and external stakeholders, managing conflicting priorities, and ensuring timely attendance.
• Document management: Assisting with the creation, editing, and formatting of legal documents, including contracts, agreements, and correspondence. This may involve proofreading, formatting, and ensuring accuracy and consistency.
• Communication: Handling incoming and outgoing correspondence, including emails, phone calls, and mail. This may involve drafting responses, forwarding messages, and ensuring timely and appropriate communication.
• Meeting coordination: Assisting with the preparation of meeting materials, including agendas, presentations, and supporting documents. This may involve coordinating with internal and external participants, reserving meeting rooms, and ensuring all necessary resources are available.
• Administrative support: Assisting with general administrative tasks, such as expense reporting, travel arrangements, filing, and record-keeping. This may also include managing department budgets, tracking expenses, and processing invoices.
• Relationship management: Building and maintaining positive working relationships with internal stakeholders, such as other departments, senior management, and external parties, including clients, vendors, and legal counsel.
• Legal department projects: Assisting with special projects and initiatives undertaken by the Legal Department. This may involve conducting research, preparing reports, and coordinating with cross-functional teams.
• Continuous improvement: Identifying opportunities for process improvements and efficiency gains within the Legal Department. This may involve suggesting and implementing new tools, technologies, or procedures to enhance productivity and effectiveness.
• Other duties as assigned.

Supervision/Support of Others:

• Supervision: N/A
• May support any of General Counsel direct reports (lawyers, leaders of Legal, Insurance, Health Safety Environment and Sustainability and Compliance teams)

Working Conditions:

• 95% of time is spent in the office environment, utilizing computers (frequent use of various Microsoft software/programs), phones, and general office equipment.
• 5% of the time is spent in the field supporting General Counsel and senior staff in meetings, litigation support, etc.

Education/Experience:

• Typically requires a Bachelor’s degree and a minimum of 5 years of administrative assistant work experience or equivalent training and/or experience.
• Previous experience as an executive assistant or in a similar administrative role, in a legal department or law firm is a plus.

Skills/Knowledge/Abilities:

• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Proficiency in using office software, such as Microsoft 365 Office Suite (Teams, Word, Excel, PowerPoint).
• Familiarity with legal terminology, processes, and documentation.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.
• Proactive and self-motivated, with the ability to work independently and take initiative.
• Flexibility and adaptability to handle changing priorities and work in a fast-paced environment.

Physical Requirements:

Awareness of ergonomic impacts of prolonged engagement in a desk-oriented role (long hours of reading, typing, computer monitor screen-time, etc.)

This role’s annual base salary range is between $81,000 and $110,000.

In addition, EDF Renewables offers best-in-class employment incentives, including.

• Competitive Bonus incentives: This position is eligible for our annual bonus program
• Comprehensive Health Benefits: EDF Renewables USA provides low-cost health & wellness premium coverage for employees and their eligible dependents
• Rewarding 401k Package: EDF Renewables provides a generous contribution with immediate vesting

We are also proud to offer:

• Favorable time off programs, including paid parental leave
• Rewarding Learning & Development Opportunities

Be a part of an innovative and collaborative team environment that fosters our goal of Delivering renewable solutions to lead the transition to a sustainable energy future.