Executive Assistant - Ultimate Staffing Services

• Schedule meetings, draft agendas, develop, compile, and distribute presentation materials, and record meeting minutes including action items and timelines
• Maintain up to date electronic and hard copy filing system
• Prioritize inquiries and requests for the CEO while troubleshooting conflicts and making recommendations to ensure smooth day-to-day engagements
• Assist with special projects by designing and producing complex documents, reports, and presentations and prepare correspondences
• Participate as a member of the RFP grant writing team by providing project management which includes logistical support, ranking, coordination of monitoring, scheduling, finalizing and tracking for the Grant Writing Team
• Assist with developing and managing data systems including coordinating the collection of data and outcomes and analysis of data
• Research, interpret, analyze and write reports and summaries
• Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization including oversight of agency initiatives, projects, and strategic plan
• Coordinate internal and external meeting schedules for the CEO

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.