Executive Assistant - Kimley-Horn
San Diego, CA
About the Job
Overview
Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” has an exciting opportunity for a seasoned Executive Assistant in our San Diego, CA office. We are looking for an initiative-taking, detail-oriented professional to provide a high level of administrative support to a team of senior Marketing executives. You will play a vital part in supporting various marketing projects and programs. You will also collaborate closely with a team of Regional Administrative Assistants who assist our firm’s leadership. Ultimately, you will be a key contributor to our firmwide Marketing leadership team, ensuring that it runs smoothly and efficiently. This is an in-office role. Hybrid and remote schedules are not available.
Responsibilities
• Provide comprehensive administrative support to members of our firmwide Marketing leadership team including the management of their travel, expense, calendars, meeting and call scheduling, document preparation, and outgoing communications
• Partner with Marketing leaders to develop and schedule marketing meetings, trainings, and activities, such as in-person Marketing Manager meetings, and semi-annual Marketing Team Lead meetings
• Attend meetings, take detailed notes, and prepare initial drafts of minutes and summaries
• Supply administrative support to special marketing projects and programs including in-house training, new market research, reoccurring marketing meetings, tracking financials for new market sector projects and other various administrative tasks
• Build strong working relationships other administrative staff and senior leaders
• Occasionally travel (5%-10%) as needed to support meetings, events, and trainings, typically for 1-2 days at a time
Qualifications
• High school diploma or equivalent and a minimum of 9 years of experience supporting a senior executive team
• Prior experience in a corporate environment is preferred
• Exceptional organizational and time management skills
• Effective communication skills and an ability to build working relationships at all levels of the organization
• Strong writing, editing, and proofreading abilities
• Proficiency in the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Ability to thrive in a fast-paced work environment
• Strong attention to detail
• Ability to work independently and collaboratively as part of a team
• Problem-solving ability, with a resourceful can-do attitude
• Familiarity with Concur is a plus
Salary Range: $80,000 - $95,000
Why Kimley-Horn?
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!
Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/12269/executive-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)
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PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date _2 months ago_ _(2/26/2024 8:17 AM)_
_ID_ _2024-12269_
_Education_ _High School Diploma/GED_
_Discipline/Focus_ _Admin Support Production_
Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” has an exciting opportunity for a seasoned Executive Assistant in our San Diego, CA office. We are looking for an initiative-taking, detail-oriented professional to provide a high level of administrative support to a team of senior Marketing executives. You will play a vital part in supporting various marketing projects and programs. You will also collaborate closely with a team of Regional Administrative Assistants who assist our firm’s leadership. Ultimately, you will be a key contributor to our firmwide Marketing leadership team, ensuring that it runs smoothly and efficiently. This is an in-office role. Hybrid and remote schedules are not available.
Responsibilities
• Provide comprehensive administrative support to members of our firmwide Marketing leadership team including the management of their travel, expense, calendars, meeting and call scheduling, document preparation, and outgoing communications
• Partner with Marketing leaders to develop and schedule marketing meetings, trainings, and activities, such as in-person Marketing Manager meetings, and semi-annual Marketing Team Lead meetings
• Attend meetings, take detailed notes, and prepare initial drafts of minutes and summaries
• Supply administrative support to special marketing projects and programs including in-house training, new market research, reoccurring marketing meetings, tracking financials for new market sector projects and other various administrative tasks
• Build strong working relationships other administrative staff and senior leaders
• Occasionally travel (5%-10%) as needed to support meetings, events, and trainings, typically for 1-2 days at a time
Qualifications
• High school diploma or equivalent and a minimum of 9 years of experience supporting a senior executive team
• Prior experience in a corporate environment is preferred
• Exceptional organizational and time management skills
• Effective communication skills and an ability to build working relationships at all levels of the organization
• Strong writing, editing, and proofreading abilities
• Proficiency in the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Ability to thrive in a fast-paced work environment
• Strong attention to detail
• Ability to work independently and collaboratively as part of a team
• Problem-solving ability, with a resourceful can-do attitude
• Familiarity with Concur is a plus
Salary Range: $80,000 - $95,000
Why Kimley-Horn?
At Kimley-Horn, we do things differently. People, clients and employees, are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 17 years!
Share this job with a friend (https://careers-kimley-horn.icims.com/jobs/12269/executive-assistant/job?mode=apply&apply=yes&in_iframe=1&hashed=-1834442239)
Share on social media
PleaseCLICK HERE (https://www.kimley-horn.com/careers/benefits/at-a-glance/) to learn more about the potential Benefits you may be eligible to receive with this role.
If you require an accommodation, pleaseCLICK HERE. (https://www.kimley-horn.com/careers/ada-accommodation-request/)
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date _2 months ago_ _(2/26/2024 8:17 AM)_
_ID_ _2024-12269_
_Education_ _High School Diploma/GED_
_Discipline/Focus_ _Admin Support Production_
Source : Kimley-Horn