Executive Assistant - SEARCH Group Partners

SEARCH Group Partners is seeking an Executive Assistant for one of our clients located in Salt Lake City, UT. This is a 100% in-office role.

We are seeking an experienced and dynamic Executive Assistant to provide comprehensive support to 3 different Board Executives. As the Executive Assistant, you will play a crucial role in ensuring the Executives’ effectiveness by managing their schedule, communications, and administrative tasks with precision and confidentiality. This role offers a unique opportunity to contribute to the advancement of mental health initiatives on a global scale.

Here are a few things you'll likely find yourself doing in this role...

• Calendar Management: Efficiently manage the executives’ calendars as needed, including scheduling meetings, coordinating appointments, and prioritizing commitments to optimize their time and productivity.
• Communication: Serve as the primary point of contact for internal and external stakeholders, screening and directing inquiries appropriately. Facilitate clear and timely communication between the Executives’, Chief of Staff, Foundations, donors, and other partners.
• Travel Coordination: Arrange private travel itineraries, including flights, accommodations, and transportation, ensuring seamless logistics and adherence to travel policies.
• Meeting Support: Prepare agendas, briefings, and presentations for meetings attended by the Executives and Board. Take meeting minutes, track action items, and follow up on deliverables to ensure accountability and progress.
• Administrative Support: Handle administrative tasks such as managing correspondence, processing expense reports, maintaining files, and organizing documents in a systematic manner.
• Project Assistance: Collaborate with the Chief of Staff on various projects and initiatives by conducting research, gathering data, and providing analytical support as needed.
• Confidentiality: Maintain strict confidentiality of sensitive information and exercise discretion in handling confidential matters.

Here's what you need to have...

• Bachelor's degree in Business Administration, Communications, or related field preferred; comparable experience also accepted.
• Proven experience as an Executive Assistant or similar role supporting C-suite executives in a fast-paced environment.
• Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Strong interpersonal skills and professional demeanor, with the ability to interact confidently with stakeholders at all levels.
• Excellent written and verbal communication skills, with keen attention to detail and accuracy.
• Proficiency in MS Office Suite and other productivity tools, with the ability to learn new software quickly.
• Discretion and integrity in handling confidential information and maintaining professionalism at all times.
• Passion for mental health advocacy and a commitment to the mission and values of our organization.