Executive Assistant - Advent Talent Group

Advent Talent Group is seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative support to our executive leadership team and partners. In this critical role, you will manage the daily operations, calendars, and priorities of our executives, ensuring seamless coordination and efficient workflow across the organization.

Overview:

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  Type: Contract to Hire
  
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  Location: On-site in St. Paul, MN
  
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  Compensation: $30.00 - $36.00/hr.
  
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  Schedule: Full time, Monday- Friday
  

Key Responsibilities:

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  Manage and coordinate executives' and partners' calendars, scheduling meetings, appointments, travel, and events
  
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  Act as the primary point of contact for internal and external stakeholders, addressing inquiries and triaging requests
  
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  Prepare and distribute meeting agendas, notes, and other supporting materials for executive-level meetings
  
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  Coordinate complex travel logistics, including transportation, accommodations, and expense reporting
  
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  Provide administrative support for special projects, presentations, and ad-hoc tasks as required
  
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  Handle sensitive information with discretion and confidentiality
  
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  Anticipate the needs of executives and partners, proactively addressing issues before they arise
  
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  Cultivate strong relationships with key stakeholders to facilitate communication and support
  

Qualifications:

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  5+ years of experience in an executive assistant or similar high-level administrative role
  
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  Exceptional organizational and time-management skills with the ability to prioritize and multitask effectively
  
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  Strong written and verbal communication skills, with the ability to engage confidently with all levels of the organization
  
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  Proficient in Microsoft Office, Google Suite, and calendar/scheduling tools
  
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  Proven ability to handle confidential and sensitive information with discretion
  
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  Adaptable, flexible, and able to thrive in a fast-paced, dynamic work environment
  
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  Impeccable attention to detail and a commitment to delivering excellence
  

Advent Talent Group is an Equal Opportunity Employer
Advent Talent Group is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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