Executive Assistant - Berry Appleman & Leiden LLP
Richardson, TX
About the Job
Who we are: BAL is a team of brilliant people who change lives through elite immigration work and collaborative innovation. We pursue the exceptional in all that we do, but never at the expense of our values. There’s no denying our work is demanding, both in volume and pace, but we’re up for the challenge. We love the balance of hard work and fun – so, you’ll see us in jeans as we shatter glass ceilings and conventional stereotypes. BAL employees feel valued, rewarded, and respected. We seek opportunities to be of service to others and our communities. We are committed to your growth and development, and want to set you up for success here at BAL and beyond.
Who you are: You are looking for work that has a purpose. You aren’t afraid to roll up your sleeves and get stuff done. You learn quickly. You move fast. You embrace challenge and detail as well as creative thinking. You believe you have something unique to contribute and you aren’t afraid to raise your hand. You understand that powering human achievement is ultimately about impacting a real person. You are looking for a place to grow and an environment where everyone has a spot and is genuinely welcome.
We’re better together: A bright, driven person like you and an industry-leading powerhouse like BAL? It’s a perfect combination! We truly want to see you succeed here and become an integral part of our mission to provide an experience that makes a positive difference in people’s lives. Come be a part of something special, where you can have an impact and be valued just for being you!
In addition to competitive pay, a discretionary annual bonus, and a supportive, team oriented culture, we offer an outstanding benefits package that includes medical, dental, vision, disability, and life insurance, sick time, unlimited vacation, and 401(k) with company match.
OVERVIEW:
Are you ready to embark on an exhilarating journey as the Executive Assistant to our CEO? This isn't merely a job; it's your chance to become the linchpin of a dynamic, high-stakes global law firm. If you're adept at juggling multiple priorities, a seasoned problem-solver, and thrive in the fast lane of assisting leadership vision, then this role is tailor-made for you.
As the Executive Assistant to our CEO, you'll be tasked with ensuring seamless operations across the firm, assist in driving strategic initiatives, and act as the guardian of the CEO's time and accessibility. Operating in tandem with the CEO, your day-to-day impact will involve providing them with more time and information so they can concentrate on effectively steering the firm. Your responsibilities transcend merely making things run smoothly; they involve orchestrating the success of our CEO and, by extension, the entire firm at BAL!
PRIMARY RESPONSIBILITIES:
- Provide comprehensive administrative support, including:
- Managing the calendar proficiently
- Skillfully processing invoices, with the ability to discern significant issues or changes from month to month
- Facilitating travel arrangements and handling expense reports
- Undertaking scanning and filing tasks as required
- Scheduling and overseeing meeting logistics, including room reservations, catering, and conference call/video conference coordination
- Deliver exceptional customer service to every member of the firm, recognizing that you are a representative of the CEO
- Independently troubleshoot problems and proactively anticipate needs
- Analyze data at a high level when necessary
- Prepare and update communications, spreadsheets, presentations, and other documentation
- Plan, coordinate, and oversee office events
QUALIFICATIONS:
- Bachelor’s degree or equivalent education and/or experience
- Minimum of 5 years of related experience required
- Exceptionally customer-service oriented
- Outstanding interpersonal and communication skills, both written and verbal
- Demonstrates a high degree of professionalism while maintaining a sense of levity
- Ability to maintain strict confidentiality
- Expertise in MS Office Suite, Outlook, and other applications
- Strong project management skills, including managing timelines and tracking progress
- Proven problem-solving and critical thinking abilities
- Ability to collaborate effectively with individuals at all levels of the organization
- Self-motivated, quick learner, and adept at anticipating needs
- Demonstrated capability to work independently and manage multiple tasks simultaneously
- Flexible and adaptable to ever-changing priorities and tasks
- Maintains composure under pressure
- Highly collaborative and an overall exceptional team player
WORKING CONDITIONS:
- Able to sit and work at a computer keyboard for extended periods of time.
- Able to stoop, kneel, bend at the waist and reach on a daily basis.
- Able to perform general office administrative activities: copying, filing, delivering and using the telephone.
- Able to lift and move up to 25 pounds occasionally.
- Regular and on-time attendance.
- Must be able to prioritized, schedule and complete testing required for multiple applications with overlapping schedules.
- A certain degree of creativity and flexibility is required.
- Hours may exceed 40 hours per week.
- Occasional travel by conventional means including aircraft, motor vehicle and the like within the region and to other locations as required.
Note: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required and are not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job.
Berry Appleman & Leiden is an Equal Opportunity Employer. It is the policy of BAL to ensure an equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, religion, gender, gender identity or expression, age, disability, alienage or citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation or any other characteristic protected by law. BAL prohibits and will not tolerate any such discrimination or harassment.
BAL does not accept unsolicited resumes from recruiters or employment agencies. BAL is under no obligation to pay any referral compensation or recruiter fee in the absence of a current executed Recruitment Services Agreement. In the event a recruiter or agency submits an unsolicited resume or candidate without an agreement, BAL reserves the right to pursue and hire said candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, shall be deemed the property of BAL. If your agency would like to be considered as a potential recruiting partner, please forward your contact information to Recruitment@BAL.com.
Source : Berry Appleman & Leiden LLP