Executive Assistant - Remote | WFH - Get It Recruit - Hospitality
Bolingbrook, IL 60440
About the Job
About Us:
We are a leading wholesaler in the imprintable apparel and uniform market, serving the United States and Canada since 1988. Our passion lies in providing high-quality, fashion-forward apparel that allows our customers to express their creativity through wearable art. From concert merchandise to school team apparel, marathons to corporate stores, we cater to a diverse range of clients.
With a vast network of eight nationwide distribution centers spanning 4 million square feet, we offer the largest one & two-day distribution footprint in the industry. Our products reach 99% of the U.S., Canada, and Puerto Rico within two days, and 44 states in just one day. We're proud to partner with over 100 renowned brands, including industry giants like Adidas, Champion, Columbia, Dickies, Fruit of the Loom, Gildan, Oakley, and Richardson.
Our growth story is one of resilience and strategic vision. From our humble beginnings as a Midwestern t-shirt and fleece distributor, we've blossomed into an industry leader with approximately $2.5 billion in annual sales. In 2021, we were acquired by a prominent private investment firm known for transforming companies into stronger, more profitable entities. This partnership underscores our sustainable competitive advantage and our commitment to continuous improvement.
Role Overview:
We're seeking an exceptional Executive Assistant to support our C-Level executives. This is a pivotal role that demands a blend of administrative prowess, discretion, and the ability to thrive in a fast-paced environment. You'll be the linchpin that keeps our executive team organized, prepared, and one step ahead.
What You'll Do:
1. Be the gatekeeper: Manage calls, emails, and messages, ensuring important information reaches the right executive promptly.
2. Orchestrate seamless scheduling: Plan and coordinate activities for multiple executives, demonstrating an in-depth understanding of their responsibilities and routines.
3. Build rapport: Serve as a primary contact, warmly greeting employees, clients, visitors, investors, and guests, both in-office and at company events.
4. Master of meetings: Prepare agendas, gather supporting materials, and coordinate onsite and offsite meetings, including board meetings and corporate governance matters.
5. Travel guru: Arrange executive travel, create detailed itineraries, and assemble comprehensive travel packets.
6. Document dynamo: Prepare and revise written documents and correspondence with impeccable attention to detail.
7. Expense expediter: Create and track expense reimbursement forms and various business expenses.
8. Event planner extraordinaire: Plan, manage, and execute company events and celebrations.
9. Confidentiality champion: Handle sensitive matters with the utmost discretion and confidentiality.
10. Adaptable assistant: Be ready to take on additional duties as assigned, always with a proactive and solution-oriented mindset.
Who You Are:
- A seasoned professional with 5+ years of administrative support experience, including significant time supporting executive leaders.
- A master multitasker who thrives under pressure and tight deadlines.
- An organizational wizard with superior oral, written, and presentation skills.
- Tech-savvy, with proficiency in Microsoft Office and Mac OSX.
- A flexible team player who can reprioritize work on the fly.
- An expert in planning and executing events of all sizes.
- A tactful communicator who can effectively influence senior management.
- A problem-solver who takes ownership and demonstrates a sense of urgency.
- A discreet professional who can handle confidential information with sound judgment.
- A collaborative colleague who works well with diverse teams.
What We Offer:
- Flexibility: Remote work in Dallas, TX, or a hybrid role in Bolingbrook, IL.
- Comprehensive benefits: Medical, dental, vision, life insurance, and disability coverage.
- Time off: Generous vacation, personal, and sick time.
- Financial perks: 401K with 3% company contribution and flexible spending accounts.
- Employee discounts: Save on brand-name apparel.
- Community: Engaging employee events.
Join us in our mission to clothe the world with creativity and quality. Apply today and let's write the next chapter of our success story together!
We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our policy is to recruit, hire, train, promote, and make all employment decisions based on ability, achievement, experience, conduct, and business needs, without regard to personal characteristics.
This job offer is contingent upon the completion of a satisfactory background check. We participate in E-Verify to confirm work authorization in the U.S.
Employment Type: Full-Time
Salary: $ 50,000.00 80,000.00 Per Year
We are a leading wholesaler in the imprintable apparel and uniform market, serving the United States and Canada since 1988. Our passion lies in providing high-quality, fashion-forward apparel that allows our customers to express their creativity through wearable art. From concert merchandise to school team apparel, marathons to corporate stores, we cater to a diverse range of clients.
With a vast network of eight nationwide distribution centers spanning 4 million square feet, we offer the largest one & two-day distribution footprint in the industry. Our products reach 99% of the U.S., Canada, and Puerto Rico within two days, and 44 states in just one day. We're proud to partner with over 100 renowned brands, including industry giants like Adidas, Champion, Columbia, Dickies, Fruit of the Loom, Gildan, Oakley, and Richardson.
Our growth story is one of resilience and strategic vision. From our humble beginnings as a Midwestern t-shirt and fleece distributor, we've blossomed into an industry leader with approximately $2.5 billion in annual sales. In 2021, we were acquired by a prominent private investment firm known for transforming companies into stronger, more profitable entities. This partnership underscores our sustainable competitive advantage and our commitment to continuous improvement.
Role Overview:
We're seeking an exceptional Executive Assistant to support our C-Level executives. This is a pivotal role that demands a blend of administrative prowess, discretion, and the ability to thrive in a fast-paced environment. You'll be the linchpin that keeps our executive team organized, prepared, and one step ahead.
What You'll Do:
1. Be the gatekeeper: Manage calls, emails, and messages, ensuring important information reaches the right executive promptly.
2. Orchestrate seamless scheduling: Plan and coordinate activities for multiple executives, demonstrating an in-depth understanding of their responsibilities and routines.
3. Build rapport: Serve as a primary contact, warmly greeting employees, clients, visitors, investors, and guests, both in-office and at company events.
4. Master of meetings: Prepare agendas, gather supporting materials, and coordinate onsite and offsite meetings, including board meetings and corporate governance matters.
5. Travel guru: Arrange executive travel, create detailed itineraries, and assemble comprehensive travel packets.
6. Document dynamo: Prepare and revise written documents and correspondence with impeccable attention to detail.
7. Expense expediter: Create and track expense reimbursement forms and various business expenses.
8. Event planner extraordinaire: Plan, manage, and execute company events and celebrations.
9. Confidentiality champion: Handle sensitive matters with the utmost discretion and confidentiality.
10. Adaptable assistant: Be ready to take on additional duties as assigned, always with a proactive and solution-oriented mindset.
Who You Are:
- A seasoned professional with 5+ years of administrative support experience, including significant time supporting executive leaders.
- A master multitasker who thrives under pressure and tight deadlines.
- An organizational wizard with superior oral, written, and presentation skills.
- Tech-savvy, with proficiency in Microsoft Office and Mac OSX.
- A flexible team player who can reprioritize work on the fly.
- An expert in planning and executing events of all sizes.
- A tactful communicator who can effectively influence senior management.
- A problem-solver who takes ownership and demonstrates a sense of urgency.
- A discreet professional who can handle confidential information with sound judgment.
- A collaborative colleague who works well with diverse teams.
What We Offer:
- Flexibility: Remote work in Dallas, TX, or a hybrid role in Bolingbrook, IL.
- Comprehensive benefits: Medical, dental, vision, life insurance, and disability coverage.
- Time off: Generous vacation, personal, and sick time.
- Financial perks: 401K with 3% company contribution and flexible spending accounts.
- Employee discounts: Save on brand-name apparel.
- Community: Engaging employee events.
Join us in our mission to clothe the world with creativity and quality. Apply today and let's write the next chapter of our success story together!
We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our policy is to recruit, hire, train, promote, and make all employment decisions based on ability, achievement, experience, conduct, and business needs, without regard to personal characteristics.
This job offer is contingent upon the completion of a satisfactory background check. We participate in E-Verify to confirm work authorization in the U.S.
Employment Type: Full-Time
Salary: $ 50,000.00 80,000.00 Per Year
Source : Get It Recruit - Hospitality