Executive Assistant - CACG LLC
Quantico, VA 22134
About the Job
We are seeking a highly skilled, proactive, and results-driven Executive Assistant to provide comprehensive administrative and organizational support to our contract executive leadership team and the Program Management front office. The ideal candidate will demonstrate exceptional communication, problem-solving, and organizational skills, while maintaining a high level of professionalism and confidentiality. This dynamic role requires the ability to manage competing priorities, anticipate needs, and ensure a smooth daily operations environment. You will serve as a trusted partner to our customers' executive leadership, helping to drive their organizational success and foster strong cross-functional relationships
SKILL LEVEL: Minimum of 5 years of related experience is required with at least 3 years of consulting experience for US federal government or high-security environments.
LOCATION: On-site required at the client site in the Northern Capital Region (DC Metro).
SECURITY CLEARANCE: Applicants must be U.S. citizens and must be capable of obtaining and maintaining a Department of Defense (DoD) issued security clearance during employment.
Key Responsibilities:
EXECUTIVE AND LEADERSHIP SUPPORT:
SKILL LEVEL: Minimum of 5 years of related experience is required with at least 3 years of consulting experience for US federal government or high-security environments.
LOCATION: On-site required at the client site in the Northern Capital Region (DC Metro).
SECURITY CLEARANCE: Applicants must be U.S. citizens and must be capable of obtaining and maintaining a Department of Defense (DoD) issued security clearance during employment.
Key Responsibilities:
EXECUTIVE AND LEADERSHIP SUPPORT:
- Manage complex calendars for senior executives, prioritizing appointments, meetings, and engagements with precision.
- Prepare executive-level correspondence, briefings, presentations, and reports, ensuring clear communication and professionalism.
- Serve as a liaison between the executive team and internal/external stakeholders, maintaining confidentiality.
- Plan and organize high-level meetings, conferences, and events, including venue logistics, agenda preparation, and participant communication.
- Support executives during key events, ensuring all materials, talking points, and schedules are accurate and timely.
- Coordinate large-scale team gatherings, offsite events, and executive retreats.
- Track and monitor the onboarding of new government employees, ensuring all required steps are completed.
- Request new employee account access to information systems.
- Support provisioning of new employee computers, pickup and setup.
- Maintain an up-to-date onboarding status for reporting purposes.
- Facilitate the distribution of new tasks to various PMO stakeholders.
- Update and maintain task trackers, ensuring accuracy of information.
- Request status updates from stakeholders, ensuring timely completion and follow up on outstanding tasks.
- Develop and implement streamlined administrative processes to increase efficiency and reduce turnaround times.
- Bachelor’s degree in Business Administration, Communications, Project Management, or a related field.
- 5 years of experience supporting executives within the Department of Defense (DOD) or related agencies.
- Minimum of 3 years of consulting experience for US federal government clients.
- Strong verbal and written communication skills, with the ability to interact professionally with executives, stakeholders, and government officials.
- Demonstrable proficiency in Microsoft Office, project management and design tools (e.g., Adobe Creative Suite).
- Ability to prioritize, multi-task, plan, problem solve and adapt in a fast-paced and strategic environment under minimal supervision.
- Experience with MS Teams Planner or similar tools for task management and tracking.
- Engage in improving and optimizing the EA processes.
- Ability to handle fewer routine tasks and provide support as needed for additional PMO front office services.
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Source : CACG LLC