Executive Assistant (Project Management Analyst 3) - 21880 - Huntington Ingalls Industries

Requisition Number: 21880


Required Travel: 0 - 10%


Employment Type: Full Time/Salaried/Exempt


Anticipated Salary Range: $85,499.00 - $98,000.00


Security Clearance: Ability to Obtain


Level of Experience: Senior





Meet HII’s Mission Technologies Division

Our team of more than 7,000 professionals worldwide delivers all-domain expertise and advanced technologies in service of mission partners across the globe. Mission Technologies is leading the next evolution of national defense – the data evolution - by accelerating a breadth of national security solutions for government and commercial customers. Our capabilities range from C5ISR, AI and Big Data, cyber operations and synthetic training environments to fleet sustainment, environmental remediation and the largest family of unmanned underwater vehicles in every class. Find the role that’s right for you. Apply today. We look forward to meeting you.





To learn more about Mission Technologies, click here for a short video: https://vimeo.com/732533072







What is the job



HII - Mission Technologies is looking for an Executive Assistant to join the team! Supporting the CTO office, this position will be based out of our Annapolis Junction, MD location. The HII CTO office team consists of approximately 25 personnel. This role will provide direct support to the Corporate CTO, Mission Technologies CTO, and their team.





Key Responsibilities:




+ Calendar maintenance and meeting coordination (internal/external) for CTO Community.


+ Travel planning, travel requests, pre-authorizations, and expense reporting.


+ CTO related Purchase Requests and Invoice Approvals.


+ Invoice Approvals, Timecard Approvals and Proxy time keeping oversight.


+ Set up for Weekly CTO meeting support and take action items for management.


+ File International Travel Requests.


+ Security compliance support and Send Visit Requests for required meeting coordination.


+ Track CTO’s Paid Time Off. Corporate CTO administration support, (Briefing edits/ Event Planning).


+ Order lunches for meetings.


+ Meeting and event coordination.


+ Trade show planning and booth support to key CTO trade events.






What you need to have:




+ 6 years relevant experience with Bachelors in related field; 4 years relevant experience with Masters in related field; or High School Diploma or equivalent and 10 years relevant experience.


+ Expertise in administrative tools, including advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).


+ Exceptional verbal and written communication skills, with experience interacting with senior executives across HII and external stakeholders.


+ Outstanding organizational and time-management skills, with the ability to handle multiple priorities seamlessly.


+ Demonstrated ability to act as a trusted advisor to senior leadership and exercise discretion regarding sensitive information.


+ Strong leadership skills, with a demonstrated ability to supervise and develop a team while advancing the culture of the organization.


+ Proven experience supporting C-suite executives or senior leadership in a fast-paced technical environment.


+ Ability to Obtain Security Clearance.






Bonus points for:




+ Knowledge of national defense market, company corporate policies and procedures, as well as an understanding of government contracting or other relevant industry experience.


+ Experience with budget management, project scheduling, and statistical analysis.


+ Familiarity with managing cross-functional projects or initiatives.


+ Experience supporting and creating technical presentations and white papers.






HII is more than a job - it’s an opportunity to build a new future. We offer competitive benefits such as best-in-class medical, dental and vision plan choices; wellness resources; employee assistance programs; Savings Plan Options (401(k)); financial planning tools, life insurance; employee discounts; paid holidays and paid time off; tuition reimbursement; as well as early childhood and post-secondary education scholarships. Bonus/other non-recurrent compensation is occasionally offered for qualified positions, and if applicable to this role will be addressed by the recruiter at the screening phase of application.





The listed salary range for this role is intended as a good faith estimate based on the role's location, expectations, and responsibilities. When extending an offer, HII's Mission Technologies division takes a variety of factors into consideration which include, but are not limited to, the role's function and a candidate's education or training, work experience, and key skills.





Why HII

We build the world’s most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. Our diverse workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.





Recognized as one of America’s top large company employers, we are a values and ethics driven organization that puts people’s safety and well-being first. Regardless of your role or where you serve, at HII, you’ll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career.





Together we are working to ensure a future where everyone can be free and thrive.

Today’s challenges are bigger than ever, and the nation needs the best of us. It’s why we’re focused on hiring, developing and nurturing our diversity. We believe that diversity among our workforce strengthens the organization, stimulates creativity, promotes the exchange of ideas and enriches the work lives of all our employees.





All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law.





Do You Need Assistance?

If you need a reasonable accommodation for any part of the employment process, please send an e-mail to buildyourcareer@hii-co.com and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this email address. Additionally, you may also call 1-844-849-8463 for assistance. Press #3 for HII Mission Technologies.