Executive Assistant, Principal at WR Systems

Norfolk, VA 23513

About the Job

Clearance Requirement: Ability to obtain and maintain a Secret Clearance

Travel Requirements: None

Location: Norfolk, VA

SUMMARY: WR has an opportunity for an Executive Assistant, Principal to provide high-level, confidential support to the CEO and other senior and executive team members and will manage the organizational administrative staff.

Position responsibilities will include, but are not limited to the following:

Act as a liaison between the CEO and internal/external stakeholders.
Handle confidential and non-routine information on behalf of the CEO.
Lead, direct, and train organizational administrative staff.
Screen incoming phone calls, mail, and other information requests for the CEO and adjudicates appropriately.
Review and prioritize wide-ranging written and verbal information and confidential requests to present to the CEO and/or other senior-level management for consideration.
Apply critical thinking and provide analysis and recommendations to the CEO and/or other senior-level management on business initiatives where appropriate.
Efficiently and effectively handle the CEO’s calendar, schedule, and expense reports.
Prioritize meeting requests based on business needs.
Coordinate complex activities involving multiple groups; including meetings, travel, conferences, and other company-wide events
Collaborate with appropriate stakeholders and prepare agendas for senior- and executive-level meetings.
Attend meetings and capture detailed notes.
Provide action item follow-up to ensure completion where applicable.
Design and draft general business correspondence, templates, and memos.
Manage special projects as assigned by senior- and/or executive-level management.

Candidates must possess the following knowledge, skills, and experience:

Bachelor’s degree in Business Administration or related field; equivalent experience may be substituted in lieu of degree.
Ten (10)+ years of administrative experience, to include providing support at a C-suite level.
Seven (7)+ years of experience with MS Office Suite; must have strong Outlook calendar skills.
Must be able to perform the following:

o Have exceptional organization skills.

o Be well-spoken/written, with strong interpersonal and communication skills and attention to detail.

o Work independently and effectively and efficiently balance competing tasks and projects.

o Demonstrate ability to use discretion and judgment in facilitation of confidential matters.

The selected candidate will be required to pass a pre-employment third-party background check which may include verification of any of the following: Employment history; Education and/or certifications; Criminal history; Driving Records; Other records or information related to the candidate’s suitability for the position.

WR is an equal opportunity/affirmative action employer and is committed to diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, traits associated with race, color, citizenship status, national origin, ancestry, genetic information, creed, sex, sexual orientation, gender identity or expression, pregnancy, childbirth, or related medical conditions, including lactation, age, religion, marital status, physical or mental disability, veterans’ status, or any additional factors that are protected by law. Please see https://wrsystems.com/our-responsibility/ for more information.