Executive Assistant - Prestigious Financial Firm - Port Jefferson, Long Island - $90k-$135k + bonus - Advice Personnel

Executive Assistant - Prestigious Financial Firm - Port Jefferson, Long Island - $90k-$135k + bonus

Base Salary

$90,000 - $135,000 plus bonus, extraordinary benefits, 401k (with match) and additional benefits/perks.

A prestigious financial firm near Port Jefferson, Long Island is seeking a highly organized and flexible Executive Assistant to join its growing administrative team. This role is essential to ensuring smooth daily operations, providing key support across various functions in a busy, high-performing office environment.

Primary Job Functions:

• Manage complex domestic and international travel arrangements, including flights, accommodations, and visas.
• Answer and direct phone calls, manage incoming inquiries, and communicate effectively on behalf of the executives.
• Scan, file, and organize documents to ensure timely and accurate records.
• Review, process, and track invoices, ensuring timely payment and accuracy.
• Assist in creating reports and presentations using Microsoft Word and Excel.
• Prepare materials, coordinate logistics, and provide support for executive-level meetings.

Requirements:

• Minimum of 3+ years as an executive assistant.
• Bachelor’s degree
• Proficiency in Microsoft Word and Excel
• Strong attention to detail and organizational skills
• Excellent communication abilities, both written and verbal
• Ability to multitask and manage shifting priorities
• Team-oriented and able to work in a collaborative environment

Base Salary

$90,000 - $135,000 plus bonus, extraordinary benefits, 401k (with match) and additional benefits/perks.

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

Please send your resume for immediate consideration to: bsedita@adviceny.com

If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!

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