Executive Assistant - Heart to Heart Hospice

Plano, TX

About the Job

Executive Assistant
Must be on site - Not Hybrid or Remote

What You Must Have:

Previous experience working directly for CEO or other Executive level individual(s)
Legal experience a plus, preferably corporate law
Acquisitions and/or mergers experience a plus
Proficient with Quicken and Microsoft Office Tools (Word, Excel and Outlook) a must
Impeccable judgment as it relates to confidentiality
Comfortable maintaining work and social calendar for high-level executive
Superior technical, proofreading, spelling, grammar, and punctuation skills
Ability to interact in a professional and courteous manner with a diverse population, including office personnel, vendors, and other professional contacts
Demonstrates strong work ethic and exceptional problem-solving skills
Thrives in a fast-paced and dynamic workplace
Detail oriented, efficient, organized and self-motivated
Ability to work independently, exercise good judgment and discretion in the performance of all duties
Exceptional written and verbal communication, organizational and time management skills
History of exceptional attendance
Valid Notary Public commission or capable and willing to become a Notary Public

Full Time Employee Benefits

Competitive Pay
Medical, Dental & Vision insurance
Paid Time Off
Paid holidays
401k with up to 4% employer matching
Tuition reimbursement
Company car for qualifying individuals
Mileage reimbursement

What You Will Do:

Manage calendar for the President, including calculating and tracking deadlines and setting reminders
Schedule and coordinate meetings, appointments, and travel arrangements
Maintain budget, track expenses, be responsible for payment of personal expenses, oversee insurance coverage on a variety of assets
Work with paralegal to maintain corporate annual reports, registered agent status, and provide general legal assistance to General Counsel as needed
Maintain records for personal aircraft, including invoices, flights, scheduling, and coordination between CEO and charter company
Handle expense reports
Support others on Executive Leadership team as needed
Maintain confidentiality and professionalism at all times
Handle a variety of projects and reports as needed
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Provide reliable proofreading of correspondence and reports in draft and final form
Resolve administrative problems and inquiries
Prepare written responses to routine inquiries
Provide backup to front office reception desk on occasion
Conduct all business activities in a professional and ethical manner
Performance of other duties as assigned

Working with Heart to Heart Hospice

We are looking for a compassionate, talented and experienced Executive Assistant that is experienced in customer service and eager to join an exciting organization.

You can Make A Difference in the lives of others!

At Heart to Heart Hospice, our employees enhance the lives of patients with life-limiting illnesses and their loved ones during a time when compassionate care is needed most. We are dedicated to making a difference in the lives of our patients and their families, and we offer individuals the opportunity to be associated with a caring staff and organization, while creating positive contributions in their community.

It is this Agency's policy to provide equal employment opportunities without regard to age, race, color, religion, military status, gender preference, sex, marital status, national origin or disability.
indeed123

Source : Heart to Heart Hospice