Executive Assistant from Innova Solutions

Innova Solutions is immediately hiring for an Administrative Assistant

Position type: Fulltime/Contract

Location: Plainsboro, NJ - 08536

Duration: 06 Months

Onsite Role

As an Administrative Assistant, you:

TOP MUST HAVES:
1. Strong calendar management.
2. Detailed oriented individual with strong follow-up.
3. Ability to collaborate and foster a positive culture.
4. Strong communication skills, both written and verbal.

PURPOSE
Performs a wide range of highly diverse and complex assignments and administrative tasks of a responsible and confidential nature for a VP, CVP, or SVP and a department. Requiring a high level of tact, discretion, sound planning and judgement persuasion and/or negotiation, adaptability, and accountability.

ESSENTIAL FUNCTIONS
• Collaborates closely with other administrators, business leaders and global colleagues.
• Coordinates and executes output and actions from the leadership team meetings.
• Designs, plans, and executes moderate to large scale meetings and off-sites.
• Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department.
• Ensures company procedures are followed and directs questions accordingly.
• Functions autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignment and special projects.
• Handles correspondence and requests for information and may make decisions on behalf of the executive.
• Independently researches and develops reports and budgets; draws conclusions and makes recommendations.
• May lead moderately complex projects within own department or that have a cross functional nature.
• May provide support for budgets.
• Participates in planning and other business related meetings.
• Performs a wide range of administrative and general support duties of a highly responsible and confidential nature.
• Performs duties that are both task and project oriented requiring interpretation and judgment.
• Plans and prepares communications requiring skill, tact, persuasion, and/or negotiation to accomplish the objectives of the communication.
• Provides support to team members for general administrative needs such as presentation development, greeting guests, and new hire onboarding.
• Performs a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g. off sites, team building, group meetings), running reports, vendor management etc.
• Coordinates multiple processes, procedures, or programs.
• Develops reports and presentations.
• Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department
• Handles calendar management on behalf of the individuals supported.
• Independently researches a wide variety of information requests and gathers and compiles reports and data.
• Participates on, and provides administrative support to, project teams.
• Reviews and responds to correspondence and prepares documents and forms.
• Works with internal and external parties to initiate, coordinate, and manage a variety of special projects which may require the knowledge of special terminology, practices, procedures, or operations.
• Performs other clerical/administrative and support duties as needed.

QUALIFICATIONS
• A high school diploma or GED required
• A minimum of 8 years of administrative or related experience required. Advanced training or administrative certification a plus.
• Ability to exercise independent discretion and/or judgment
• Ability to handle sensitive and confidential information
• Ability to interact with all levels inside and outside of the organization along with HQ and global affiliates
• Ability to manage multiple priorities
• Ability to understand implications of work and make recommendations for solutions
• Ability to work independently
• Attention to detail required.
• Demonstrates strong leadership abilities
• Excellent customer service skills
• Requires demonstrated computer skills and use of Microsoft Office
• Requires extensive knowledge of the job and department served and complete knowledge of operations within a company.

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.

Thank you!

Prakash Bhagat

Sr. Associate - Recruitment

PAY RANGE AND BENEFITS:

Pay Range*: $35.00 - $37.00 per hour.

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions:

• One of Largest IT Consulting Staffing firms in the USA - Recognized as #4 by Staffing Industry Analysts (SIA 2022)
• ClearlyRated® Client Diamond Award Winner (2020)
• One of the Largest Certified MBE Companies in the NMSDC Network (2022)
• Advanced Tier Services partner with AWS and Gold with MS

Website: https://www.innovasolutions.com/

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any otherstatus protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at or (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.

The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.