Executive Assistant - GO-HR

Job description

At TechR2, we specialize in eradicating data from retired drives and IT devices. Our patented processes and compliance-focused team ensure that our clients meet and maintain compliance with all data security and environmental regulations. However, compliance is just the starting point; our mission is total data eradication.

As an integral part of our team, you will play a crucial role in achieving this goal!

Position Overview:
We are currently seeking an Executive Assistant to support our senior leadership team. The ideal candidate will be a proactive, responsible professional with outstanding communication skills and a keen eye for detail. This individual will provide high-level administrative support to the CEO and other members of the Executive Management Team, handling day-to-day tasks, document management, and communication with C-Suite clients. Familiarity with HubSpot is essential, and experience in a sales-driven environment focused on compliance is advantageous.

Objectives of the Role:

• Support the CEO with all day-to-day tasks, including professional and personal scheduling and communications, while assisting the Executive Management Team as needed.
• Take and manage meeting minutes, ensuring follow-up on all action items.
• Collaborate with the CAO to prioritize document management for ISO compliance and timely dissemination of key information across departments.
• Work alongside the CEO to deliver professional, accurate, and timely responses to clients, contributing to the development of this new role within the organization.

Essential Responsibilities:

• Prepare agendas and arrange logistics for committee, board, and other meetings.
• Take detailed notes during meetings, distribute them, and follow up on action items.
• Communicate with existing and prospective clients via email and phone promptly.
• Provide overall administrative support, including answering calls, composing emails, filing, and updating contact information.
• Manage corporate documents, records, and reports; monitor, update, and oversee all client documents and agreements.
• Assist the CEO in preparing presentations and following up on scheduled reports.
• Ensure compliance with ISO certification requirements regarding document management.
• Create and update sales materials using PowerPoint, Word, and Excel.
• Post updates on social media platforms such as Facebook, LinkedIn, and the company blog.
• Collaborate with cross-functional teams to draft project schedules and plans.
• Ensure consistent application and accurate representation of the corporate brand across all communications.
• Perform other reasonable duties as requested.

Essential Skills/Experience:
The successful candidate will possess the following qualifications:

• Strong written and verbal communication skills for preparing internal and external communications.
• A minimum of five years of experience as an executive assistant or in a comparable high-level administrative position.
• At least two years of advanced proficiency in Microsoft 365 applications, including Teams, PowerPoint, Excel, Word, and Outlook.
• Familiarity with HubSpot for database management and sales CRM.
• An understanding of ISO certification requirements for document management is helpful.

Competencies:
This role requires the following competencies:

• Ability to work independently and prioritize workloads effectively.
• Excellent organizational skills and standards.
• Professionalism and strict confidentiality in handling all materials.

Required Credentials, Education, and Certifications:

• A Bachelor's degree is preferred, or equivalent experience in a related field.
• Knowledge of HubSpot is essential.

Compensation and Benefits:

• $55K - $75K per year full-time, exempt
• Medical, dental, and vision insurance
• Base life insurance
• 401K plan
• Paid time off and paid holidays

Application Process:
PLEASE NOTE THAT WE ARE PARTNERING WITH GO-HR TO FILL THIS POSITION. All resumes and cover letters outlining compensation expectations must be submitted as directed on this site. Inquiries to TechR2 offices will be redirected to GO-HR.

Additional Information:

• Candidates must be legally authorized to work in the United States without sponsorship.
• This position is based in central Ohio and no relocation assistance is offered.
• TechR2 maintains a drug-free environment and applicants must complete a drug test as part of the hiring process.

TechR2 is an Equal Opportunity Employer and does not discriminate based on military or veteran status or any other legally protected classification. This job description is a representation of job requirements but is not an exhaustive list of activities, duties, or responsibilities required of the employee.