Executive Assistant - The Custom Group of Companies

Summary  
The Executive Assistant role, located in our Parsippany, NJ Headquarters, serves as the primary point of contact for internal colleagues and external constituencies on all matters pertaining to the ERP team.
 
We are looking for candidates who exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
 
Essential Duties
Specific responsibilities include, but are not limited to:

• Prioritizing and managing a busy and dynamic calendar of meetings and events.
• Coordinating travel, including developing itineraries, scheduling meetings with critical participants and optimizing and booking travel arrangements.
• Maintaining a central repository for project-related documents, ensuring version control and accessibility.
• Collaborate closely with team members to organize workshops, training sessions, and other related activities.
• Managing sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company.
• Preparing Documents, Spreadsheets, Slide presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Preparing expense reports.
• Reading, researching, collecting and analyzing information as needed and preparing briefing documents with respect to meeting attendees (outside parties), sites, companies, etc., in advance of meetings or other events.
• Completing ad hoc projects as assigned.
• Assisting with event coordination.