Executive Assistant - Mize CPAs Inc.

Mize CPAs Inc. was recently named a Top 200 Workplace for 2024 by USA Today! We are a leading regional accounting and IT firm with offices in Topeka and Overland Park, Kansas. Our firm works with clients in a number of industries and has a rapidly growing restaurant and hospitality division that serves clients nationwide.

We are looking for an in-person only Executive Assistant in the Overland Park office. Full-time availability is needed, 40 hours per week. This position cannot be performed remotely.

If you are the right person for this opportunity, you will have experience creating, processing, and tracking tax documents; onboarding support; and other administrative duties, such as greeting clients and answering phones.

Essential Functions and Responsibilities:

• Provide administrative support to the office as assigned
• Provide relief/backup to Office Coordinator as needed, which includes but is not limited to receive and greet visitors, answer and route telephone calls and relay messages, and schedule appointments
• Prepare and track tax engagement letters and process annual returns
• Prepare and track unclaimed property engagement letters and assist with due diligence process
• Assist with year-end reporting procedures, including fringe benefit letter processing and tracking and distributing 1099 packets
• Prepare correspondence and reports as required
• Document imaging to Virtual Cabinet, Report Center, and other locations as required in an accurate and timely manner so they can be retrieved efficiently
• Must be available to work the hours required to meet deadlines for work assigned; requires flexibility and working hours that may include weekend days, especially during busy periods

Requirements

Required Qualifications:

• In-office work during training and thereafter, due to the interaction necessary between all departments and leaders
• Strong organizational skills and attention to detail
• High school diploma or equivalent, some college preferred
• 1+ years of experience in an administrative assistant or similar role
• Excellent written and verbal communication skills
• Proficiency in MS Office suite and 10-key
• Excellent typing, proofreading, spelling, and grammar skills
• Ability to handle multiple tasks and priorities in a fast-paced environment
• Strong attention to detail and accuracy

Preferred Qualifications:

• Prior experience working in a CPA firm or professional office environment
• Working knowledge of office practices and procedures

Benefits

Mize CPAs Inc. offers competitive salary and benefits, challenging projects, and ongoing professional development opportunities for our employees. Some of the benefits include: college degree reimbursement, 17 days of PTO and 10 paid Holidays per year, community service PTO, 401(k) match, fitness incentive, and parental leave.

With shareholder approval, Mize supports continuing education within each department and can purchase review courses for individuals preparing for various certification, time off to take the exam, and reimbursement for the cost of taking each part of the exam once.

Mize strives for a work-life balance and supports career development as part of our culture. We have annual reviews with career pathing included. Because of our size and variety of industries we serve, there are opportunities for growth within the Firm.