Executive Assistant - Mass Virtual

About Mass Virtual:

Are you looking for a team where you can work alongside some of the most imaginative and innovative creators in the industry? Look no further!

At Mass Virtual, we put the Reality in XR, creating Augmented, Virtual, and Mixed-Reality experiences as close to Real as they come. We hire the best in the business, so every team member is part of a family that supports and challenges you every step of your journey. We have a diverse and inclusive team and a fun, family-oriented culture that encourages collaboration, sparks creativity, and supports essential work-life balance.

If your passion is to create in or support a dynamic, agile, fast-paced environment, you have found your home. Every project we take on and every member of our team makes a difference. Take a step into a career with Mass Virtual and help us take Reality to the next level in XR.

About the Role:

Mass Virtual is looking to add another highly professional, detail-oriented Executive Assistant to our growing team, who will work directly with and provide support to our CEO.

The ideal candidate will be a problem-solver with C-level assistant experience, prioritizing the CEO and the organization’s high-level goals, making travel arrangements and able to wear multiple hats and manage multiple, competing priorities in a fast-paced, entrepreneurial environment. The selected candidate will exhibit strong communication and time management skills, exceptional initiative, and customer service, while multi-tasking and working independently with little guidance.

What you’ll be doing:

• Serves as Executive Assistant to the CEO, developing and managing corporate-wide priorities
• Effectively communicate internally and externally through memos, emails, presentations, reports
• Manage CEO’s calendar, and tasks
• Attend internal and external meetings, record, write and distribute minutes and manage priorities
• Create, analyze, and implement individual project and overall strategic plans, charts, schedules, and briefs
• Make travel and accommodation arrangements
• Manage information flow in a timely and accurate manner
• Proactively identify potential bottlenecks, dependencies, and risks and suggest mitigation plans to resolve them
• Facilitate communication between team members to promote common goals and team collaboration
• Act as a liaison between the CEO and employees, customers, and other external stakeholders
• Manage company social media and marketing activities

What you need to succeed:

• Exceptional oral and written communication skills
• Demonstrated experience providing c-level administrative, organizational, and time management support
• Training in Business Administration /Project Management and equivalent work experience
• Experience simultaneously managing multiple projects with multiple stakeholders
• Advanced Microsoft Office expertise, with a strong emphasis on Word, PowerPoint and Excel
• Impeccable integrity and work ethic with demonstrated initiative and resourcefulness
• The highest level of discretion and confidentiality
• Analytical problem solver and strong quantitative thinker who learns quickly
• Ability to juggle and prioritize competing demands on your time
• Ability to manage and adapt in an environment where change is the norm
• Must be eligible to obtain Security Clearance (U.S. Citizenship required)

Great to have:

• Understanding and experience with developing and maintaining software development and organizational roadmaps
• Strategic planning
• Experience working in an entrepreneurial environment.

Work Perks:

• An open-minded, collaborative culture of enthusiastic creatives and technologists
• We prioritize work/life balance by providing flexible schedules PLUS a competitive PTO and holiday package
• Medical, Dental, Vision, Life, Accidental, Short-term, and Long-term Disability Insurance
• 401k with an Employer Match
• Spacious, ergonomic, and modern office space, equipped with a kitchen that is stocked with snacks, drinks, and access to delicious coffee
• Fun and exciting team building activities

Working Conditions:

• In-office 100% of the time
• The person in this position must be able to stay stationary for long periods of time
• Some travel may be required for this role
• Some transportation of equipment may be required – up to 50 pounds

Job Location: On-Site – Orlando, Florida. (Not remote)

Direct Applicants Only. No recruiters please.

Mass Virtual is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law.

Mass Virtual values the service veterans and their family members have given to our country and supports the hiring of veterans, returning service members, and military spouses.