Executive Assistant - Agape's Way

Agape’s Way, Inc., a residential health care provider in Central Florida, is committed to ensuring high quality residential care to individuals with developmental and intellectual disabilities. We are a growing and thriving organization seeking an Executive Assistant to join our team.

The Executive Assistant will report to the Chief Executive Officer and assist with certain Agape’s Way, Inc.’s personnel management functions related to employee onboarding, management of personnel records, and weekly scheduling.  Having a pivotal role in the overall culture of the organization, the preferred candidate will have at least two years of experience as an administrative or executive professional, have knowledge of the healthcare industry, be a strong team player, deeply care about the inclusion and wellbeing of all people, offer excellent communication and interpersonal skills with the ability to build rapport and meaningful relationships.     

Main Responsibilities Include:

·       Assist the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence.

·       Arrange complex and detailed travel plans, itineraries and agendas for the CEO and her designee(s).

·       Compile documents for and schedules meetings.

·       Communicate with the staff, on the CEO’s behalf, orally and in writing.

·       Coordinate logistics for high-level meetings internally and externally.

·       Conduct research on competitors to identify and evaluate current needs and provide recommendations on how to ensure Agape’s Way remains a competitor in the industry.  

·       Support the CEO in her external personal and professional commitments.

·       Serve as the CEO’s administrative liaison to the staff.

·       Complete employee onboarding process

·       Liaise with the Human Resources outsourcing company, as needed.  

·       Oversee and update Agape’s Way website and all social media platforms.

·       Coordinate meetings, conferences, and maintain confidential files.

·       Provide assistance as needed in the office and the group homes.

·       Other responsibilities and duties as assigned.

Experience & Education:

·       Associates degree, preferred.

·       Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

·       At least 2 years providing administrative support to an executive.

·       Experience working in the healthcare industry.

·       At least 1 year of digital media, marketing or social networking experience, preferred.

Skills & Abilities:

·       Strong interpersonal skills and the ability to build relationships with leadership, and residential and office staff, and community leaders.

·       Proficiency in Windows, including MS Word, Outlook, Excel and PowerPoint.

·       Ability to learn new software.

·       Ability to conduct research and present data in a succinct and well-written manner.

·       Ability to work independently and with discretion.

·       Excellent writing, editing, grammatical, organizational, and research skills.

·       Excellent management, time-management, and problem-solving skills.

Applicants should submit a writing sample with their application.