Executive Assistant - Career Group

Our client, a leading Financial Technology company specializing in blockchain infrastructure, is searching for an Executive Assistant to support their CEO in their Orinda, CA office. As the Executive Assistant to the CEO, you will play a pivotal role in ensuring the efficiency and effectiveness of the CEO’s daily operations. This is a hybrid role requiring a proactive, organized, and detail-oriented professional with prior experience in C-level support. The ideal candidate will thrive in a fast-paced environment and possess the ability to anticipate the needs of the CEO while managing competing priorities.

Please note, this hybrid role is based in Orinda, CA, with two days per week onsite. It is a temp-to-perm position offering an annual salary of $115K. Approximately 70% of the responsibilities are Executive Assistant duties, and 30% are Personal Assistant tasks.

Responsibilities:

• Act as the primary point of contact for the CEO, managing correspondence, calls, and requests with professionalism and discretion.
• Oversee complex calendar management, scheduling, and coordination of internal and external meetings.
• Plan and arrange domestic and international travel, including flights, accommodations, itineraries, and necessary documentation.
• Prepare reports, presentations, and correspondence as needed.
• Assist with personal tasks, including managing personal appointments and coordinating errands.
• Maintain and organize files, ensuring timely access to critical documents.
• Proactively identify opportunities to streamline workflows and improve organizational processes.
• Provide ad hoc support for special projects and other tasks as required.

Qualifications:

• Minimum of 3 years of experience in an Executive Assistant role, with at least 2 years supporting C-level executives.
• Exceptional organizational and multitasking abilities, with a strong attention to detail.
• Proven experience managing complex travel arrangements (domestic and international).
• Strong written and verbal communication skills.
• Ability to anticipate needs and act with initiative in a fast-paced environment.
• High level of discretion and ability to handle confidential information.
• Proficiency in productivity tools such as Microsoft Office Suite, Google Workspace, and scheduling software.
• Experience in the Financial Technology or blockchain industry is a plus.

Please submit your resume for immediate consideration!

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