Executive Assistant, Operations Department - Asian Americans Advancing Ju
NORCROSS, GA
About the Job
Executive Assistant
About Asian Americans Advancing Justice-Atlanta
Asian Americans Advancing Justice-Atlanta is the first nonprofit legal advocacy organization dedicated to protecting the civil rights of Asian Americans, Native Hawaiian, Pacific Islander (AANHPI) and Arab, Middle Eastern, Muslim, and South Asian (AMEMSA) communities in Georgia and the Southeast. We envision a social movement in which communities of color are fully empowered, active in civic life, and working together to promote equity, fair treatment, and self determination for all.
Founded in 2010 as the Asian American Legal Advocacy Center (AALAC), our organization became part of the Asian Americans Advancing Justice affiliation in 2014. Since then, we have re-organized our work into four major focus areas: Policy Advocacy, Organizing & Civic Engagement, Impact Litigation, and Legal Services.
About The (Department) Team
Advancing Justice - Atlanta Operations Team supports every functional area that needs resources with a primary focus on planning, organizing and directing the daily routine operations of the organization. The team consists of Human Resources, Finance and Operations which together manage and optimize the inner workings of the organization so that it runs as efficiently as possible.
Position Summary:
The Executive Assistant would provide a wide variety of essential operation and administrative functions at Advancing Justice-Atlanta, from performing day-to-day administrative tasks to helping manage relationships with key stakeholders and board members. The Executive Assistant would report directly to the Executive Director.
How You’ll Contribute to Our Impact:
Organize, schedule, and coordinate logistics for high-level meetings both internally and externally, including creating agendas for meeting
Organize and prioritize emails using discretion, judgment, and knowledge of the organization to facilitate the Executive's Directors activities
Provide daily administrative support to the Executive Director, including managing an active calendar of appointments and prioritizing the most sensitive matters
Attend high-level meetings as needed to keep meeting minutes and identify tasks for follow up
Scheduling meetings, sending reminders, and organizing catering and supplies when necessary
Maintain electronic filing systems
Communicate with all staff and other stakeholders on behalf of the Executive Director as needed
Support Executive Director with presentations, panels, and other speaking engagements by gathering information and preparing talking points, slide decks, or other presentation materials
Arrange travel itineraries for Executive Director
Assist in various office duties, including scanning mail, organizing supplies and maintaining common spaces
Serve as the administrative liaison to the Board of Directors, including coordinating bimonthly Board meetings and compiling, assembling, and distributing Board meeting materials, as needed
Maintain various records and documents, such as Lobby reports, staff and board meeting notes, and receipt tracking
Other duties as assigned by the Executive Director
What You’ll Bring to the Team:
Excellent interpersonal and communication skills and a high degree of responsiveness
Excellent organizational skills and high attention to details
At least two years of relevant experience
We are seeking a candidate who is self-motivating and ambitious
Ability to maintain confidentiality
Strong computer and other clerical skills
Strong proficiency with digital communication and scheduling platforms, including Google Workspace, Zoom, Asana, Slack, and Calendly
A sincere desire to advocate for the rights of immigrants, refugees, and people of color and a commitment to Asian Americans Advancing Justice-Atlanta’s mission
Ability to work in a fast-paced and dynamic environment
Ability to work independently and proactively in a small team
Willingness to learn and be flexible
Why You’re Excited About Us:
Impact: We are building the power for good in the South, and your contributions will matter
Growth: We are invested in growing your leadership within the organization and beyond
Our Team: We are a group of talented, passionate, and dedicated people who love our community and care about cultivating meaning, authenticity, and joy in our work.
Flexibility: We follow a hybrid work model and invest to support remote work. We encourage and support work-life balance because you’re able to do your best work when you’re living a full life.
Benefits: We offer an attractive variety of healthcare plans, several come with a $0 employee premium, matching 100% of 401(k) contributions up to 4% of salary, paid time off and a generous holiday calendar, covering DACA/TPS renewal fees, and professional development opportunities
Salary range for this position is $50,000-$60,000/year, commensurate with experience, and is based on principles of internal equity.
Supervisory Responsibilities:
None.
Physical Requirements:
The candidate must be local to the Atlanta area, with access to reliable transportation. The position permits working from home but requires travel, as necessary, to the Advancing Justice-Atlanta office and to other local meetings and events.
To Apply:
Send a resume and cover letter to Angelette Guyton, Human Resources Specialist at aguyton@advancingjustice-atlanta.org.
Asian Americans Advancing Justice-Atlanta is an equal opportunity/affirmative action employer. All qualified persons are encouraged to apply, regardless of race, color, creed, ethnicity, national origin, ancestry, age, height, weight, sex, gender identity, sexual orientation, disability, HIV status, marital or domestic partner status, or religious affiliation. For any accommodations requests in the application process, please contact accommodations@advancingjustice-atlanta.org