Executive Assistant (On-site) - Baylor Scott & White Health
Grapevine, TX
About the Job
JOB SUMMARY
The Executive Assistant role will provide high-level administrative help by preparing statistical reports, conducting research, organizing special projects, handling information requests, and performing clerical functions as needed. Helps Vice-President level.
ESSENTIAL FUNCTIONS OF THE ROLE
+ Handling calendars, meeting minutes, administration work are the main duties of this role. Project management is a smaller portion of this role.
+ Administer the high-level day-to-day office operations for Vice-President level and perform a wide variety of word processing tasks to help the department run more efficiently.
+ Prepare and generate various reports, research, budget reconciliation, expense reports, and personnel documents.
+ Coordinate meetings and travel arrangements while maintaining the Executive's calendar.
+ Develop and implement record keeping procedure to ensure the accuracy and maintenance of confidential records.
+ Interact with customers and colleagues by phone and in person to provide accurate and timely information.
+ Refer questions to appropriate team member and provide excellent customer service.
+ Organize and assist the process of special projects as needed.
+ Handle all information in a confidential manner.
KEY SUCCESS FACTORS
+ Knowledge of Microsoft Suites.
+ Knowledge of sorting/filing techniques and records retention policies to maintain accurate records.
+ Ability to multi-task and maintain accuracy when completing multiple assignments.
+ Ability to clearly communicate ideas and information to various level of audiences.
+ Ability to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.
BENEFITS
Our competitive benefits package includes the following
+ Immediate eligibility for health and welfare benefits
+ 401(k) savings plan with dollar-for-dollar match up to 5%
+ Tuition Reimbursement
+ PTO accrual beginning Day 1
Note: Benefits may vary based upon position type and/or level
QUALIFICATIONS
- EDUCATION - Associate's or 2 years of work experience above the minimum qualification
- EXPERIENCE - 2 Years of Experience
- Preferences- previous healthcare experience, previous EA experience, Microsoft Office 365 proficient (specifically Excel)
As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
The Executive Assistant role will provide high-level administrative help by preparing statistical reports, conducting research, organizing special projects, handling information requests, and performing clerical functions as needed. Helps Vice-President level.
ESSENTIAL FUNCTIONS OF THE ROLE
+ Handling calendars, meeting minutes, administration work are the main duties of this role. Project management is a smaller portion of this role.
+ Administer the high-level day-to-day office operations for Vice-President level and perform a wide variety of word processing tasks to help the department run more efficiently.
+ Prepare and generate various reports, research, budget reconciliation, expense reports, and personnel documents.
+ Coordinate meetings and travel arrangements while maintaining the Executive's calendar.
+ Develop and implement record keeping procedure to ensure the accuracy and maintenance of confidential records.
+ Interact with customers and colleagues by phone and in person to provide accurate and timely information.
+ Refer questions to appropriate team member and provide excellent customer service.
+ Organize and assist the process of special projects as needed.
+ Handle all information in a confidential manner.
KEY SUCCESS FACTORS
+ Knowledge of Microsoft Suites.
+ Knowledge of sorting/filing techniques and records retention policies to maintain accurate records.
+ Ability to multi-task and maintain accuracy when completing multiple assignments.
+ Ability to clearly communicate ideas and information to various level of audiences.
+ Ability to maintain the confidentiality of delicate and confidential information obtained through the course of completing assignments.
BENEFITS
Our competitive benefits package includes the following
+ Immediate eligibility for health and welfare benefits
+ 401(k) savings plan with dollar-for-dollar match up to 5%
+ Tuition Reimbursement
+ PTO accrual beginning Day 1
Note: Benefits may vary based upon position type and/or level
QUALIFICATIONS
- EDUCATION - Associate's or 2 years of work experience above the minimum qualification
- EXPERIENCE - 2 Years of Experience
- Preferences- previous healthcare experience, previous EA experience, Microsoft Office 365 proficient (specifically Excel)
As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Source : Baylor Scott & White Health