Executive Assistant - Office of Oversight & Public Accountability - City of Grand Rapids

The purpose of this job is to assist, record and analyze information on departmental programs and project proposals. Completes special projects and data analysis. Performs duties under the direction of a superior who gives guidance and assistance. Reviews in-progress and upon completion. Manages work schedule to ensure all office duties and goals are completed in a timely manner.

ESSENTIAL DUTIES & RESPONSIBILITIES 

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Responds to phone calls and emails
• Compiles and analyzes data, prepares reports
• Assists in the planning and preparation of formal reports
• Manages and tracks purchases and reimbursements related to department budgets and funds
• Processes incoming checks and invoices for payments
• Assists in developing and preparing instruction and informational guides for public and internal use
• Prepares correspondence relating to assigned area of activity
• Attends meetings of City officials and community organizations for the purpose of gathering information
• Conducts various research projects or special assignments
• Performs related work as required