Executive Assistant & Office Manager at Cirrus Real Estate Partners

Cirrus Real Estate Partners’ actions are based on the firm’s core values: fair dealing, fiduciary responsibility and mutual respect. Cirrus’ value-based investment approach is grounded in a deep and granular understanding of the base factors which drive real estate performance generated through the 25+ year average commercial real estate and capital markets experience of its partners.

This experience spans multiple cycles and includes the origination of over $150 billion of commercial real estate credit products and the investment of over $10 billion of commercial real estate equity. While firmly anchored in long-term real estate fundamentals, Cirrus’ approach is purposefully designed to adapt to the unique characteristics of each investment cycle.

Cirrus’ proprietary framework is designed to generate consistent, attractive returns through identifying investments that offer asymmetric risk-return profiles and significant downside protection while integrating direct, active asset management to ensure favorable outcomes for its stakeholders.

In this role, the potential candidate will support the Senior Management of the firm and manage office logistics. The potential candidate will need to possess relevant experience.

Support Senior Management

• Serve as key liaison between Senior Management and key internal and external partners, clients, institutions and other stakeholders, providing excellent customer service.
• Responsible for meticulous calendar management, including planning meetings, coordinating recurring check-ins and communicating with multiple parties to schedule events.
• Provide high level operational and administrative support to Senior Management as needed
• Manage internal communication and prioritization, including organizing and filtering email and messaging, flagging and managing action items and tasks, and holding key players accountable to priorities.
• Write and edit internal and external communications.
• Provide Senior Management with appropriate preparation before meetings and check-ins, including creating agendas, providing reminders about content and action items and tracking follow-up items.
• Complete invoicing, expense reports, reimbursements and travel arrangements for individuals and groups.
• Ensure travel policy is being followed.
• Assist in the management of organizational budgets.
• Manage additional professional and personal projects for Senior Management as needed.
• Manage firm’s social media platforms (LinkedIn).

Manage Office Logistics

• Maintain general office functions, including office supply inventory and ordering, performing regular office rounds to ensure office machines are in order.
• Greet guests and visitors
• Oversee office storage and file maintenance, including coordination of materials and organization of supplies and storage.
• Support firm’s technology needs, including system oversight, vendor management and troubleshooting.
• Assist with phones.
• Oversee staff meeting organization (meeting reminders, food, staff reports and materials).
• Manage systems to ensure office are tidy and organized
• Lead office organization.
• Act as a liaison with the landlord and on any firm needs
• Responsible for office vendor relationships (e.g. copier, printer, phones).
• Responsible for office celebrations (birthdays, etc.).
• Support firm hiring (recruitment and postings).
• Assist in on-boarding of new hires.
• Support and organize firm events.
• Assist with additional general office tasks as needed.

Education, Qualifications and Requirements

• Proficient with Microsoft Office, including Word, Excel, Powerpoint;
• Prior administrative experience of 5-10 years required
• Equivalent to graduation from a four-year college or university
• Strong writing, proofreading and verbal communication skills
• Proven track record of excellent follow-through and accountability
• Outstanding organizational skills and meticulous attention to detail
• Ability to prioritize tasks and execute multiple projects simultaneously
• Ability to work independently and a self-starter with a positive, can-do attitude
• Flexible and able to meet changing work needs and demands