Executive Assistant and Office Manager - Dynamic Map Platform North America, Inc.

Position Summary:

The Executive Assistant and Office Manager will provide high-level administrative support to the CEO and key leaders and manage the general administration of our Livonia office.

Main Duties and Responsibilities:
Support CEO and other key leaders:

• Serve as key liaison between CEO and key internal and external partners and other stakeholders, providing excellent customer service
• Responsible for meticulous calendar management, including planning meetings, coordinating recurring check-ins and communicating with multiple parties to schedule events
• Provide high level operational and administrative support to the CEO as needed
• Manage internal communication and prioritization, including organizing and filtering email and messaging, flagging and managing action items and tasks, and holding key players accountable to priorities
• Provide CEO with appropriate preparation before meetings and check-ins, including creating agendas, providing reminders about content and action items and tracking follow-up items
• Complete invoicing, expense reports, reimbursements and travel arrangements for CEO and other key leaders
• Manage additional professional and personal projects for CEO as needed.

Office Management:

• Manage Office Logistics, including but not limited to seating for new hires, changes to seating and office setup
• Maintain general office functions, including office supply inventory and ordering, performing regular office rounds to ensure office machines are in order
• Oversee office storage and file maintenance, including coordination of Datasafe materials and organization of supplies and storage
• Oversee company-wide meeting and trainings (meeting reminders, food, staff reports and materials)
• Manage systems to ensure office is tidy and organized, coordinating kitchen cleaning and organizing
• Lead office clean-up and organization
• Act as a liaison with the building management on any suite needs (e.g. carpet cleaning, light fixture replacement, office temperature, etc.)
• Responsible for office vendor relationships (e.g. copier, printer, )
• Responsible for office celebrations (Holiday parties, Summer picnics.)
• Assist with additional general office tasks as needed

Skills, Qualifications, and Competencies:

• Equivalent to graduation from a 4-year college or university
• Additional professional or administrative experience may be substituted for the education on a year-for-year basis
• A minimum four years of executive assistance experience
• Proven track record of excellent follow-through and accountability
• Outstanding organizational skills and meticulous attention to detail
• Ability to prioritize tasks and execute multiple projects simultaneously
• Self-starter and the ability to work independently
• Flexible and able to meet changing work needs and demands
• Positive, can-do attitude

Knowledge and Skills:

• Proficient with Microsoft Office, including Outlook, Word, Excel, Powerpoint
• Excellent web and technology skills and comfortable troubleshooting tech issues
• Comfortable learning new technical/computer skills as they arise
• Strong writing, proofreading and verbal communication skills
• Excellent time management skills

Work Environment:

• Typing, writing, reading, hearing and speaking
• Use of hands and fingers to operate office equipment
• Frequent sitting , standing and walking
• Some lifting and carrying up to 20lbs Assets
• Experience working in international business.
• Experience supporting C-Level Executive
• Experience with office logistics

Disclaimer:

​​​​​​​This job description is not designed to be a complete list of all activities required to be successful in the above position. DMP NA retains the right to change or assign other activities to this position