Executive Assistant / Office Manager at Delta Dallas

Executive Assistant / Office Manager

Delta Dallas is currently representing a small, entrepreneurial real estate development group in northeast Dallas in its search for an Executive Assistant/Office Manager.

While the firm is entrepreneurial, it is well-established, having started operations over 15 years ago. The Founder/CEO has created a team-oriented, fast-paced, and “never a dull moment” atmosphere for his employees.

The Executive Assistant/Office Manager will manage everything administrative for the firm, working directly with the Founder/CEO and the Vice President of Sales and Marketing.

This role is 100% onsite at the firm's northeast Dallas office.

Primary responsibilities will include:

Executive Support to the Founder/CEO

• Schedule management
• Meeting planning
• Travel arrangements
• Internal and external communication
• Accounting support (acting as liaison with the firm’s bookkeeper)
• Expense reporting
• Special projects as requested

Off-Site Sales Event Planning

• Event logistics (venue selection and management, catering, facility issues)
• Sales and marketing support
• Travel coordination and hotel accommodations for event and office staff
• Staffing
• Event set-up and tear down
• Accounting/expense management

Office Management

• Liaison with property management team
• Facilities issues (phone and IT)
• Office and kitchen supplies

This role does require travel to the sales events – approximately 6-8 Saturdays per year.

In order to be successful in the role, the ideal candidate will have the following characteristics:

• Entrepreneurial spirit – a “no job is too big or too small” mentality
• Ability to work in a fast-paced, ever-changing environment
• Self-managed; ability to work with little supervision
• Ability to work as a team with others
• Excellent critical thinking and problem solving skills
• Confidentiality and discretion

Because this role is working with an independent executive, rather than a corporate office, there are no traditional benefits available. Qualified candidates must understand that they will be responsible for securing benefits through another resource.