Executive Assistant and Office Administrator - ASG Renaissance

Department?Administration
Position?Executive Assistant & Office Administrator
Location: Farmington Hills
Reports to: General Manager
Job Rank?P6-1
FLSA: Non Exempt
Shift: First
Salary: $50K

Position Summary
JJE North America is seeking an Executive Assistant and Administrator to support its growing operations. The Executive Assistant & Office Administrator will support our leadership with diverse projects and provide general administration of the office.

Main Duties & Responsibilities
Assist JJENA General Manager
* Organize and schedule appointments
* Plan meetings and take detailed minutes
* Answer and direct phone calls
* Write and distribute email, correspondence memos, letters, faxes and forms
* Submit and reconcile expense reports
* Assist in the preparation of regularly scheduled reports

Office Administration
* Act as the point of contact for internal and external clients
* Host external visitors when needed - meals, drinks, snacks, logistics, etc.
* Develop and maintain a filing system
* Update and maintain office policies and procedures
* Order office supplies and research new deals and suppliers
* Book travel arrangements
* Provide general support to visitors
* Handle requests and queries from senior managers
* Such other duties as requested and required.

Qualifications
Education & Experience
* Academic degree?Bachelor’s Degree or equivalent experience
* Major?Business Administration preferred
* Language?English, knowledge of Chinese preferred
* Language skills or level?Fluent in English; Conversational Chinese Preferred
* Years of experience: 1 year
* Years of management experience: 0

Specific Knowledge & Skills
* Professional knowledge and skills are required: Working knowledge of office equipment, like printers and fax machines
* Computer, and office software skills are required?Proficiency in MS Office (MS Excel and MS PowerPoint, in particular); Ability to learn and use various software platforms to support Plant and Office Leadership
* Professional qualification requirements (optional)?Excellent time management skills and the ability to prioritize work; Attention to detail and problem solving skills; Excellent written and verbal communication skills; Strong organizational skills with the ability to multi-task
* Clear communication skills, verbal and business writing

Keyword: Executive Assistant and Office Administrator
Required Experience:

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From: ASG Renaissance