Executive Assistant at Rapid Building Solutions

Executive Assistant Position

Rapid Building Solutions seeks an Executive Assistant with a paralegal background to provide top-notch administrative support to our Executive staff, reporting directly to the President. QuickBooks knowledge is required. 

Responsibilities

• Deliver high-level administrative support to the leadership team.
• Handle clerical and administrative tasks, such as drafting letters, memos, invoices, reports, and other documents.
• Coordinate travel and accommodation arrangements for executives.
• Schedule and participate in meetings on behalf of executives, documenting minutes and notes.
• Manage incoming communications for senior staff, reviewing and summarizing content for distribution.
• Handle general office tasks, including record maintenance, supply ordering, and basic bookkeeping.
• Execute additional duties as assigned by executives.

Skills

• Strong verbal and written communication skills.
• Exceptional organizational skills and attention to detail.
• Effective time management abilities, consistently meeting deadlines.
• Capability to thrive in a fast-paced and occasionally stressful environment.
• In-depth knowledge of office administration, clerical procedures, and recordkeeping systems.
• Typing proficiency of at least 50 words per minute.
• Highly skilled in Microsoft Office Suite or similar software; familiarity with QuickBooks is required.

Education and Experience

• High school diploma required; a bachelor's degree in business administration, paralegal studies, or a related field is preferred.
• Minimum of four years of relevant experience.

Physical Requirements

• Extended periods of sitting at a desk and working on a computer.