Executive Assistant - Relief Mental Health

Responsibilities:

• Personal Assistant to CEO

• Act as the point of contact among executive team, clients and other external partners

• Think creatively to complete tasks and come up with solutions proactively

• Always maintain professional with discretion to confidential information

• Responsible for making bank deposits and properly documenting deposit information. Keeping an accurate record of cash and deposits

• Responsible for setting upland tracking payments on behalf of the company including services for all utilities, rent, office supplies, furniture, etc.

• Responsible for managing all internet and phone accounts including set up, implementation, canceling, etc. Liaise with clinic managers to trouble shoot issues. 

• Manage an organized workflow

• Manage information flow in a timely and accurate manner

• Provide strategic calendar management including coordinating and supporting the CEOs internal and external calendar, preparing for meetings, and daily oversight of calendar functions.

• Assist with all internal meeting arrangements including booking rooms, technology, preparation of materials, coordination of attendees. 

• Demonstrate discretion, emotional intelligence, good judgment, and confidentiality in all matters. 

• Make travel arrangements

• Track daily expenses and prepare weekly, monthly, or quarterly reports

• Manage office supply inventory in the corporate office

• Format information for internal and external communication – memos, emails, presentations, reports, etc.

• Assist with note taking, meeting documentation, and follow up

• Screen and direct phone calls and distribute correspondence

• Organize and maintain the office filing system

• Run office and personal errands as needed

• Manage phone calls in a polite and professional manner

• Welcome visitors and identify the purpose of their visit before directing them to correct department

Qualifications: 

• High School Diploma, Bachelor’s Degree or equivalent amount of experience 

• Time management and ability to meet deadlines 

• Verbal and written communication skills

• Strong organizational skills and ability to multitask 

• Problem solving, decision making and ability to come up with creative solutions 

• Proactivity and self-direction 

• Interpersonal skills 

• Strong computer skills including G-Suite, Microsoft Office, running reports