Executive Assistant - Tandym

A Private Equity Investment Firm is looking for an Executive Assistant to join and support their team. The ideal individual for this opportunity will have a combination of administrative experience and strong skills in calendar management, travel scheduling, communication, and organization.

Responsibilities:

• Arrange, confirm, and manage detailed calendars; schedule complex meetings ensuring punctuality
• Facilitate meetings within and outside the department, ensuring all parties are informed of any changes
• Act as a liaison for all staff levels, clients, and the public, managing visits and inquiries with diplomacy
• Organize international and domestic travel, including flights, hotels, and travel documents
• Prioritize emails, maintain contacts, and handle routine correspondence on behalf of the team
• Book reservations, arrange transportation, and handle catering for events
• Maintain files, manage photocopying, scanning, prepare expense reports, and other ad-hoc administrative tasks

Qualifications:

• 4+ years of administrative experience
• Excellent calendar management skills, including coordination of meetings/calls/events
• Experience scheduling domestic and international travel
• Microsoft Office proficient
• Solid problem solving and time management skills
• Exceptional phone etiquette
• Great interpersonal skills
• Excellent communication skills (written and verbal)
• Strong attention to detail
• Highly organized