Executive Assistant - GTT, LLC

Executive Assistant

• Contract Duration 5+ Months
• Pay range $50 - $55/hr

Your Mission:

• The client Executive Assistants (EAs) are skilled Admin Professionals who are responsible for performing administrative duties of advanced degrees of complexity for the assigned Executive (coverage may be up to four executives).
• The Executive Assistant has customary responsibilities such as managing correspondence which is often of a confidential nature, preparing research, screening incoming phone calls and mail, communicating on behalf of the Executive, and acting as the "gatekeeper;" as well as handling more complicated special projects such as coordination of complex meetings.
• In keeping with these duties, EAs are required to develop an acute understanding of the Executives' work style and requirements and to utilize this understanding to decide which scheduled events, meetings, and requests are most appropriate for the allocation of the Executive's time.
• EAs are expected to accept the delegation of less consequential executive tasks, to perform those tasks with minimal disruption to the Executive, to actively listen and resolve problems, and to anticipate and meet the challenges of a fast-paced environment.
• In summary, EAs are expected to conform to the highest standards of performance, dependability, and professionalism. The role may be required to be in the office up to three days a week and also flexibility with executive schedules and meetings.
• Provide routine assistance to up to 4 Executives which includes, but is not limited to: Executive correspondence, electronic filing, creating and updating Contacts, and other logistical support needs of the Executives
• Provide ad-hoc coverage for senior Executives when they travel to other client offices or offsite locations, including but not limited to logistical support, room booking, office questions, catering
• Create and maintain an inventory of critical path projects and high-priority business development activities
• Maintain calendar for the Executive using an electronic calendaring system
• Regularly organize meetings, appointments, conferences, and calls with both internal and external business partners
• Coordinate complex meetings, assist in the design and preparation of presentations and other meeting materials
• Arrange travel, and prepare itineraries including air and ground transportation, hotel reservations, out-of-town dining, and car rentals
• Prepare Executive expense reports and process Executive charge card reconciliation
• Create and distribute reports germain to business operations.
• Providing assistance to in-office staff including receiving catering, room booking, and general office questions
• Reconciliation of purchase orders for Executives, if needed

• Superior verbal and written communication skills
• Exercises discretion and sound judgment; maintains confidentiality
• Excellent organizational and time management skills
• Proficiency in Google Apps (Office Apps), Concur, and Microsoft Office Suite
• Dependable, punctual, follows instructions, responds to management direction, and solicits feedback to improve performance
• Ability to work independently and proactively; demonstrates initiative
• Ability to make professional decisions based on accumulated knowledge of position responsibilities
• Demonstrates accuracy and thoroughness; monitors own work to ensure quality
• Ability to multitask effectively
• Strong interpersonal skills, ability to work in a team environment when required; high degree of tact
• Commitment to excellence

• Minimum of 3 years experience as an Executive Assistant, Assistant to a C-level Executive, or Office Manager.

• This job description is intended to describe the general nature and level of work being performed by employees in this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required for this position; other duties outside of normal responsibilities may be performed as necessary to meet the needs of the organization.

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund