Executive Assistant at Beacon Hill Staffing Group, LLC

New York, NY

About the Job

Our client, a global alternative asset management firm, is seeking a Temporary Executive Assistant to support the 3 team members of the Life Science team in their SF office. This assignment is expected to go until the end of October with flexibility to extend. The hours are 8am - 5pm (flexibility to extend as needed) and this role is in the office 3 days per week with 2 days from home. Monday is a mandatory office day.

Responsibilities:

General administrative duties including heavy calendaring, travel management, expense reimbursement management and confidential and sensitive document preparation
Meeting planning, preparation, oversight, and logistics execution
Handle highly confidential information with discretion
Develop strong understanding of team goals and align work to support those goals in collaboration with colleagues
Balance multiple priorities, adjust as needed, and achieve desired outcomes
Foresee, research, and address potential issues, and new needs as they arise
Listen to the needs of others, respond and adapt, and build relationships of trust across diverse teams

Qualifications:

Bachelor's degree or equivalent
4+ years of relevant administrative experience required (financial industry background preferred)
Mastery of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, etc.)
Clear, concise, accurate, communication skills
Demonstrated integrity and discretion
High attention to detail, with the ability to multi-task in a fast-paced environment with a sense of urgency, accuracy and professionalism
Flexible to troubleshoot and handle after-hours business needs as necessary
Exceptional organizational and time management skills; ability to set and achieve priorities while working with multiple team members, several moving pieces at a time, and frequent status changes
Partnering, rapport-building, and relationship management skills
Ability to balance team work with self-direction and drive to solve practical problems and deliver results
Initiative to seek learning opportunities and take on new tasks/responsibilities as assigned
A team player with a positive attitude and the ability to work independently

Compensation:

Up to $50/hr

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)