Executive Assistant - City of New York

The Bronx County District Attorney's Office (BXDA) seeks a well-qualified staff person whose diverse background reflects an ability to serve the 1.4 million members of the Bronx County community in helping to pursue a safer Bronx through fair justice. The General Counsel Division is seeking an Executive Assistant to assist the Equal Employment Opportunity Office to administer EEO Policies to promote diversity, equity, and inclusion in the workplace. The Executive Assistant works with the EEO Officer and EEO Team to ensure office-wide compliance with all applicable laws related to equal employment opportunity in workplace regulations.



JOB RESPONSIBILITIES:
Work closely with the EEO Officer, Deputy EEO Officer, and Investigators to establish and implement EEO efforts that effectively communicate and support the Office’s mission and strategic vision.

Handle confidential and sensitive EEO matters.

Answer and appropriately direct telephone calls.

Maintain meeting schedule for the EEO Office.

Create and maintain documents and reports as requested.

Ensure all correspondence/communications are responded to in a timely and professional manner.

Manage procurement and expense paperwork.

Update the EEO Office Intranet page.

Assist in monitoring EEO City Mandated Training for staff in EEO, Sexual Harassment Prevention, and LGTBQ+.

Assist in audits of BXDA's by city, state, and federal regulatory agencies.

Special projects and all other duties as assigned.




QUALIFICATIONS:

A baccalaureate degree preferred, and three (3) years of relevant administrative experience, or an associate degree and five (5) years of relevant administrative experience.

Prior administrative support experience preferred.

Ability to maintain absolute confidentiality of EEO information.

Must be able to work collaboratively and independently.

Strong abilities in navigating technology and proficiency in MS Office Outlook, Word, Excel, Adobe, MS Teams, and Zoom.

Working knowledge of city, state, and federal employment laws and regulations.

Strong familiarity with New York City agencies, community stakeholders, and governmental functions.

Excellent oral and written communication skills.

Strong collaborative and planning skills.

Strong ability to multi-task, handle concurrent assignments, and organize information expeditiously and concisely.

Excellent interpersonal and customer service skills.

Ability to communicate with all levels of staff effectively and professionally.

Skills that include a strong grasp of legal work environments or fast-paced work environments with different functional areas and departments.

Developing training content and presentations for organizations; and

Ability to think creatively and work collaboratively with personnel at all levels of the Office.

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.