Executive Assistant at Atrium
New York City, NY
About the Job
About Atrium:
What you do matters. As a people-centric organization, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team.
Client Overview:
Our client is a mission-driven non-profit organization in NYC. Known for fostering a collaborative culture and forward-thinking initiatives, the organization is deeply committed to serving communities and driving positive change. Our client is seeking a highly skilled Executive Assistant to support two senior executives.
Salary/Hourly Rate:
$35/hr – $40/hr
Position Overview:
This Executive Assistant role is pivotal in ensuring the efficiency of daily operations through expert calendar management, travel coordination, and administrative support. The Executive Assistant will act as a trusted partner, enabling the executives to focus on strategic goals and organizational priorities.
Responsibilities of the Executive Assistant:
- Provide comprehensive support as the Executive Assistant to two executives, managing complex schedules and meetings.
- Arrange and coordinate domestic and international travel, including flights, accommodations, and transportation.
- Prepare detailed materials for meetings and presentations, ensuring the executives are well-prepared.
- Serve as the primary point of contact for internal and external communications, maintaining professionalism and confidentiality.
- Manage expense reports and assist with tracking budgets.
- Support the planning and execution of special projects and organizational events.
- Prioritize and handle multiple tasks, ensuring all deadlines are met efficiently.
Qualifications for the Executive Assistant:
- A minimum of 3 years of experience as an Executive Assistant or in a similar role, preferably within a non-profit or mission-driven organization.
- Exceptional organizational skills and strong attention to detail.
- Proven ability to handle multiple priorities and thrive in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) and familiarity with collaboration tools such as Zoom, Teams, and Slack.
- Strong written and verbal communication skills.
- Demonstrated expertise in travel coordination and complex scheduling.
- A proactive, self-starter mindset with excellent problem-solving skills.
Education Requirements:
- Bachelor’s degree is preferred but not required.
- Equivalent professional experience will be considered.
Benefits:
- Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO
